Large Equipment Parts & Service

The Parkway School District in Missouri is soliciting bids from factory authorized service centers for large equipment parts and service for its Grounds Department through a competitive procurement process. The Request for Bid (RFB) seeks a blanket purchase order agreement for new equipment parts and services, with vendors required to be authorized dealers with a parts counter and/or service center located in the Metropolitan St. Louis area. The initial contract term is twelve months, with bids due on October 24, 2025, at 3:00 PM CST through the district's Bonfire Portal. Vendors must submit a comprehensive proposal package including a company quote, W-9, vendor signature page, federal work authorization form, references, non-collusion affidavit, pricing sheet, and a completed questionnaire. The district will evaluate proposals based on the "lowest and best" criteria, considering factors such as how well items meet specifications, vendor's ability to supply required items, inventory maintenance, prior experience, and financial strength.

The procurement opportunity does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though the district does express a preference for purchasing products manufactured in the United States, with particular interest in Missouri-based firms when quality, price, and delivery are comparable. Vendors must comply with federal work authorization program requirements, specifically the E-Verify program for employees working on contracted services. The district estimates spending approximately $35,000 during the contract period, though no specific quantities are guaranteed. All pricing must be F.O.B. destination at the Parkway School District warehouse, with prices including handling, freight, assembly, setup, warranty, and other charges. The district reserves the right to extend the agreement for one additional month under the same terms and conditions and can terminate the agreement after the first year without penalty. Prospective vendors must be prepared to provide technical assistance during the agreement period and be willing to potentially extend bid terms to other local school districts.