Large Area Projection & Presentation Systems

Fayette County Public Schools Purchasing Department in Georgia issued RFP 23-015-075 for large area projection and presentation systems on January 9, 2023, with proposals due February 6, 2023 at 9:00 a.m. ET. Mandatory pre-submittal site visits at Braelinn Elementary School (975 Robinson Road, Peachtree City) and Oak Grove Elementary School (200 Log House Road, Peachtree City) are required, coordinated through Robin Scarborough, FCPS Technology Services.

The scope encompasses integrated bulbless or LED projection systems with voice amplification, video and still-picture projection, digital presentation capabilities, mounted or recessed speakers for high-activity environments, and wireless microphones with Bluetooth capability. Respondents must submit shop drawings, product data with manufacturer certifications, material safety data sheets, maintenance and operation guidance, warranty documentation, and a minimum of three letters of recommendation from similar projects dated within two years. Onsite technical support and warranty service for a minimum of six months post-installation are required, with guaranteed 24-hour onsite response for service calls. Product substitutions or alternates meeting or exceeding specifications are acceptable with District approval.

The contract term runs from award through June 30, 2023, with four renewal options extending through June 30, 2027. The anticipated project start is Spring 2023. Evaluation uses a four-point scale (Excellent, Good, Fair, Poor) by a committee including the Purchasing Department and end-users. Questions are due January 23, 2023 at 9:00 a.m. ET, with addenda issued the week of January 30, 2023. Respondents must submit completed W-9, Certificate of Insurance, E-Verify Compliance Form, and Respondent Information Form. The procurement allows cooperative purchasing by other Fayette County government entities at awarded prices. Proposals claiming trade secrets require affidavits complying with O.C.G.A. 10-1-761. The award was made to Solutionz, Inc., Buford, Georgia, at $32,445.80 for gymnasium installation and $32,054.80 for cafeteria installation.