Award Information
155 KB Posted
- Attached to
- Large Area Projection & Presentation Systems
- Solicitation number
- 23-015-073
- Issued by
- Georgia
About this file
This is a Notice of Intent to Award for a Large Area Projection & Presentation Systems request for proposals (RFP 23-015-073) issued by Fayette County Public Schools Purchasing Department in Fayetteville, Georgia. The solicitation sought vendors to provide large area projection and presentation systems for gymnasium and cafeteria installations, with specifications requiring bulbless or LED projection systems, mounted or recessed audio speakers, wireless microphone options with Bluetooth capability, and turn-key systems requiring no assembly or testing. Respondents were required to conduct pre-submittal site visits, provide detailed project timetables from award through completion of onsite technical support and warranty service, and submit shop drawings, maintenance plans, and warranty documentation. Thirteen vendors registered for the opportunity, with twelve submitting responses. The award was made to Solutionz, Inc., located in Buford, Georgia, with a contract term through June 30, 2023, including four renewal options extending through June 30, 2027.
Solutionz, Inc. received the highest evaluation score of 51 out of 52 possible points for both gymnasium and cafeteria installations, significantly outperforming competitors including Bluum USA, Inc. (42 points) and PowerUP EDU (37-41 points). Solutionz's quoted pricing was $32,445.80 for gymnasium installation (with removal) and $32,054.80 for cafeteria installation, representing competitive costs compared to alternatives ranging from $23,975.07 to $121,812.00. Solutionz excelled particularly in sequencing and scheduling, on-site technical support and warranty service for six months post-installation, guaranteed 24-hour on-site response times, and submission of comprehensive shop drawings and warranty documentation. The evaluation committee consisted of the Purchasing Department and end-users, with final approval potentially required from the Superintendent or Board of Education based on solicitation value.
Text of this file
Fayette County Public Schools Purchasing Department
205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214
(770) 460-3535 ext. 1043 or purchasing@fcboe.org
Notice of Intent to Award Large Area Projection & Presentation Systems (RFP 23-015-073)
March 1, 2023
The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.
The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.
Selected Respondent:
Solutionz, Inc.
1880 Enterprise Drive, Buford, GA 30518
Award Term:
Through June 30, 2023 with four (4) renewal options (Jun 30, 2027)
The following staff may be contacted for more information:
For project coordination including ordering and delivery:
Josh Watson, Technology Services 770-460-3535 or watson.josh@fcboe.org
For contract/solicitation questions:
Matthew D. Roberts, Purchasing Manager 770-460-3535 ext. 1043 or roberts.matthew@fcboe.org
For accounts payable or billing information:
Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org
Attachments:
Tabulations mailto:purchasing@mail.fcboe.org mailto:watson.josh@fcboe.org mailto:roberts.matthew@mail.fcboe.org mailto:invoices.finance@mail.fcboe.org
Contacts & Tabulations (RFP 23-015-073) Contact Information
13/3/2023 11:58:35
Respondent Name Contact Name Telephone Email Registered? Site Visit Preformed? Response Submitted?
Solutionz, Inc. Amy Erber 678-730-5902 aerber@solutionzinc.com Yes Yes Yes
PowerUp EDU Jerry Gaillard 404-596-5723 jerry@powerupedu.com Yes Yes Yes
Bluum USA, Inc. Tina Smoak 770-312-0499 tina.smoak@bluum.com Yes Yes Yes
AVI-SPL Jimmie Feagen 470-605-9706 jimmie.feagen@avispl.com Yes No Declined
S&L Integrated Derek Sage 609-706-6673 dereks@slintegrated.com Yes
CDW-G Larry Lawrence 470-510-8005 larry.lawrence@cdwg.com Yes Yes
Auburn Audio Visual Ricky Clark 334-821-2701 ricky.clark@auburnaudio.com
EDCO-Education Consultants Inc. Eddie Hall 770-680-9254 eddie.hall@edcoeducation.com
Inter Technologies Corporation Randy Scott 704-974-0571 rscott@intertech.tv LMI Systems Inc. Brent Hutchison 770-491-0343 b.hutchison@lmisystemsinc.com
Unified AV Kay Woodward 770-955-7368 kwoodward@unifiedav.com
Contacts & Tabulations (RFP 23-015-073) Cost Tabulations
23/3/2023 11:58:35
Vendor Name Gymnasium Quote (Install Only)
Gymnasium Quote (Remove & Install)
Cafeteria Quote (Install Only)
Cafeteria Quote (Remove & Install)
Evaluation Score (52 points max.)
Bluum USA, Inc. $28,032.23 $28,915.29 $23,975.07 $25,247.34 42 PowerUP EDU (Lu Interactive Playground) $41,380.00 $41,380.00 N/A N/A 41 PowerUP EDU (Lu Interactive Playground) $48,310.00 $48,310.00 N/A N/A 41 PowerUP EDU (Mimeo Wall) $100,165.00 $100,165.00 N/A N/A 37 PowerUP EDU (Mimeo Wall) N/A N/A $106,449.00 $106,449.00 37 PowerUP EDU (Mimeo Wall) N/A N/A $121,812.00 $121,812.00 37 Solutionz, Inc. $32,445.80 $32,445.80 $32,054.80 $32,054.80 51
Contacts & Tabulations (RFP 23-015-073) Evaulation Score Metric (Gym)
33/3/2023 11:58:35
Reference Specification Bluum USA, Inc.
PowerUP EDU (Lu Interactive
Playground) PowerUP EDU (Mimeo Wall) Solutionz, Inc.
p.3, #1 Sequencing and Scheduling: Provide a detailed project timetable showing from point of award to completion of onsite technical support and warranty support following acceptance of installation.
Fair (2) Poor (0) Poor (0) Excellent (4) p.3, #2 Design Services and Site Visits: The successful proposal will provide pre-submittal site visits to schools and facilities
Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #3 Projections systems should be bulbless or LED in nature Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #4 Audio systems should include mounted and/or recessed speakers Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #4.1 Systems located in high activity areas such as gyms should include protective and durable systems to withstand regular use.
Excellent (4) Good (3) Good (3) Excellent (4) p.4, #5 Audio systems should include wireless microphone options both handheld and hands-free; and bluetooth capability.
Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.4, #6 Systems should be turn-key in nature with no assembly or testing required. Excellent (4) Good (3) Good (3) Excellent (4) p.4, #1.1 Demonstrated proof of concept analysis or reports from previous installations of equal or similar systems
Good (3) Good (3) Excellent (4) Good (3) p.4, #2.1 Onsite technical support and warranty service (where applicable) for a minimum of six (6) months following acceptance of installations.
Fair (2) Good (3) Fair (2) Excellent (4) p.4, #2.2 Respondents should submit maintenance requirements and plans for properly maintaining installed systems according to warranty guidelines
Good (3) Excellent (4) Excellent (4) Excellent (4) p.4, #2.2.1 Plans should include contact information with a guaranteed minimum of 24 hour on-site response time to service calls and requests]
Fair (2) Fair (2) Fair (2) Excellent (4) p.4, #1 Shop Drawings: successful proposals should include diagrams and layouts of proposed solutions showing typical systems placement and arrangements.
Good (3) Good (3) Good (3) Excellent (4) p.4, #3 Warranties: Submit warranty documents for all equipment, installations, and performance standards as requested.
Good (3) Excellent (4) Excellent (4) Excellent (4)
Total Points Accumulated 42 41 37 51
Contacts & Tabulations (RFP 23-015-073) Evaulation Score Metric (Cafeteria)
43/3/2023 11:58:35
Reference Specification Bluum USA, Inc.
PowerUP EDU (Lu Interactive
Playground) PowerUP EDU (Mimeo Wall) Solutionz, Inc.
p.3, #1 Sequencing and Scheduling: Provide a detailed project timetable showing from point of award to completion of onsite technical support and warranty support following acceptance of installation.
Fair (2) Poor (0) Poor (0) Excellent (4) p.3, #2 Design Services and Site Visits: The successful proposal will provide pre-submittal site visits to schools and facilities
Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #3 Projections systems should be bulbless or LED in nature Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #4 Audio systems should include mounted and/or recessed speakers Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.3, #4.1 Systems located in high activity areas such as gyms should include protective and durable systems to withstand regular use.
Excellent (4) Good (3) Good (3) Excellent (4) p.4, #5 Audio systems should include wireless microphone options both handheld and hands-free; and bluetooth capability.
Excellent (4) Excellent (4) Excellent (4) Excellent (4) p.4, #6 Systems should be turn-key in nature with no assembly or testing required. Excellent (4) Good (3) Good (3) Excellent (4) p.4, #1.1 Demonstrated proof of concept analysis or reports from previous installations of equal or similar systems
Good (3) Good (3) Excellent (4) Good (3) p.4, #2.1 Onsite technical support and warranty service (where applicable) for a minimum of six (6) months following acceptance of installations.
Fair (2) Good (3) Fair (2) Excellent (4) p.4, #2.2 Respondents should submit maintenance requirements and plans for properly maintaining installed systems according to warranty guidelines
Good (3) Excellent (4) Excellent (4) Excellent (4) p.4, #2.2.1 Plans should include contact information with a guaranteed minimum of 24 hour on-site response time to service calls and requests]
Fair (2) Fair (2) Fair (2) Excellent (4) p.4, #1 Shop Drawings: successful proposals should include diagrams and layouts of proposed solutions showing typical systems placement and arrangements.
Good (3) Good (3) Good (3) Excellent (4) p.4, #3 Warranties: Submit warranty documents for all equipment, installations, and performance standards as requested.
Good (3) Excellent (4) Excellent (4) Excellent (4)
Total Points Accumulated 42 41 37 51
| Intent to Award (RFP 23-015-073) |
| Contacts & Tabulations (RFP 23-015-073) |
Other files
| File | Type | Posted |
|---|---|---|
| Addendum 1 | — | |
| RFP Document | — |
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