Addendum 1

Fayette County Public Schools Purchasing Department

Addendum #1 Large Area Projection & Presentation

Systems Request for Proposals 23-015-075

Issued January 30, 2023

1. Per the RFP Design/Technical Requirements and Specifications, item 5: “Audio systems should include wireless microphone options both handheld and hands-free; and Bluetooth capability.”

Please define your requirement for Bluetooth capability, i.e., what are you looking to connect via Bluetooth?

a. Microphone options should have Bluetooth connectivity capabilities. Also, a bluetooth receiver should be installed so a phone can connect and play music (i.e. A PE teacher playing music from their phone during classes.)

2. Per the RFP Design/Technical Requirements and Specifications, item 5: “Audio systems should include wireless microphone options both handheld and hands-free; and Bluetooth capability.”

Please confirm what type of wireless microphones you would like and the quantity for each type of space; Handheld, Lapel, Headworn

a. Each location will require two (2) handheld microphones and one (1) headworn microphone.

3. Should proposals include a DVD player as part of the design?

a. No

4. Are HDMI and AUX inputs the only connections needed?

a. Yes

5. Is it possible to price two solutions, one for cafeterias and one for gyms on the single submittal?

a. Yes, you can include pricing for two separate solutions for different spaces. We need the solutions to be standard across all locations. We are looking for the same brands and equipment in each location.

6. Would the awarded company be responsible for uninstalling existing equipment?

a. Most of the work sites do not have any system currently installed. A few sites do, and will, require the company to uninstall equipment, which can include screen, projector, speakers, and cabling, before installing the new solution.

b. All proposers are asked to submit submit four quotes.

i. Gym quote with installation of new solution only (no uninstall needed)

ii. Cafeteria quote with installation of new solution only (no uninstall needed)

iii. Gym quote including removal of current systems and install of new solution

iv. Cafeteria quote including removal of current systems and install of new solution

7. Can you provide total amount of rooms and type of rooms for the RFP?

a. There are fourteen (14) elementary school locations in total. One (1) cafeteria at Braelinn

Elementary School and thirteen (13) gymnasium installations at other schools.

8. Can you provide floorplans, room dimensions, ceiling structure type for each room?

a. The District has allowed for site visitations at the first two locations to be completed. At this time, there are no specifications such as floorplans or room dimensions available for this RFP. Ceiling structure at all locations is grid drop ceiling except for Braelinn Elementary School Gym.

9. Can you provide more clarity on planned system usage / required functionality (e.g. connecting a laptop to present etc.) ?

a. The planned usage is for large gathering presentations (i.e. assemblies). Proposed solutions must be able to connect a laptop via HDMI for presentations and audio. In addition, systems located in gyms will be utlized by the teacher wearing a headset microphone so the students can hear instruction and playing music via bluetooth connection during classes.