Landscape Maintenance and Snow Removal

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Veterans Affairs, is soliciting competitive bids for landscape maintenance and snow removal services at the Robert E. Spiller Bowling Green Veterans Center located at 1111 Veterans Way, Bowling Green, Kentucky. This Request for Bid (RFB 758 2600000003) encompasses comprehensive grounds maintenance services including weekly mowing (35 visits annually), hardwood mulch application, herbicidal treatments, turf grass overseeding, fertilizer applications, core aeration, soil testing, tree and bush removal/replanting, landscaping rock application, annual flower planting, and snow removal from parking areas, sidewalks, and entrances across approximately 15 acres of turf and landscaping. Bidders must possess a minimum of 25 employees and required equipment including 8-10 zero-turn mowers, skid steer, tractor with bush hog, edger, trimming equipment, blower, weed eater, power seeder, aerator, lawn mower plow, and truck plow, with all services performed on an as-needed basis as determined by the facility. The procurement will be awarded on a best value basis with pricing weighted at 90 points and experience weighted at 10 points, with the lowest-priced compliant bid receiving maximum price points and experience points awarded based on years of service experience in the United States up to 50 years maximum. Critical deadlines include written vendor questions due July 14, 2025, at 10:00 AM ET, a mandatory site visit that must be scheduled with Will Humphrey at Will.Humphrey@ky.gov or 270-438-9671 prior to bid submission, and bid closing on July 21, 2025, at 1:30 PM ET, with bid readings held at 3:30 PM ET via conference line.

Kentucky resident bidders are eligible for reciprocal preference in accordance with KRS 45A.490-494, and this procurement was re-solicited following the closure of RFP 758 2500000657 on May 28, 2025, which was not awarded. All bidders must be registered in the Commonwealth eProcurement System prior to submission and must submit bids electronically through that system; no separate quotes or modifications to the provided bid price sheet are permitted. Prior to award, vendors must submit proof of Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate with the Finance and Administration Cabinet named as additional insured, Automotive Liability Insurance with $1,000,000 combined single limit for all vehicles, Kentucky Tax Registration Form 10A100, and required affidavits attesting to non-violation of campaign finance laws. The initial contract period shall be one year from the date of award, with optional renewal for four additional one-year periods subject to written approval by all parties and potential renegotiation of terms; price increases are prohibited during the first 12 months, with subsequent increases permitted only based on industry-wide price changes with 30 days' written notice and supporting justification. All proposed pricing shall remain valid for a minimum of 60 calendar days after the bid due date, with pricing structured on an F.O.B. Destination Freight Prepaid and Allowed basis. No specific budget or award value is disclosed in the solicitation documents.