Landscape Maintenance and Snow Removal

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically for the Kentucky Department of Veterans Affairs, is seeking a landscape maintenance and snow removal contractor for the Robert E. Spiller Bowling Green Veterans Center located at 1111 Veterans Way in Bowling Green, Kentucky. The Request for Bid (RFB 758 2600000003) covers comprehensive grounds maintenance services including 35 annual mowing visits, hardwood mulch application, herbicide treatments, turf grass overseeding, fertilization, core aeration, tree and bush maintenance, and snow removal for parking areas, sidewalks, and entrances. Bidders must have at least 25 employees and possess specific equipment including zero-turn mowers, skid steer, tractor with bush hog, and various landscaping tools. The contract will be awarded using a best value ranking approach, with 90 points allocated to pricing and 10 points to experience. The bid is due on July 21, 2025, at 1:30 PM ET, with a mandatory site visit required prior to bid submission, and interested vendors must contact Will Humphrey at Will.Humphrey@ky.gov to arrange the facility tour.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but requires vendors to complete several mandatory affidavits related to campaign finance compliance, resident bidder status, and qualified bidder status. Successful contractors must complete mandatory training on HIPAA, resident rights, abuse reporting, and infection control. Insurance requirements include $1,000,000 per occurrence commercial general liability coverage, and vendors must be registered in the Commonwealth eProcurement System. The initial contract period is one year with potential for four additional one-year renewals, providing stability for the selected vendor. While specific budget ranges are not explicitly stated, the detailed bid price sheet includes 27 line items for various services, suggesting a potentially substantial annual contract value. The contract will be competitively priced, with the lowest bidder receiving the maximum 90 pricing points, and experience will be scored proportionally up to 10 points based on the vendor's qualifications.