Landscape & Grounds Maintenance Services Patrol Division Station South - 14005 Indiana Ave.

The City of Lubbock, Texas, issued Request for Proposals 26-19365-SR seeking comprehensive landscape and grounds maintenance services at the Lubbock Police Department Patrol Division Station South located at 14005 Indiana Ave. The procurement requires a contractor to provide grounds maintenance, litter control, plant and tree maintenance, structural and site cleanliness, and related services performed according to a detailed service schedule including 52 annual trash removal cycles, turf maintenance with 32 mowing and edging cycles from March through October, planting bed maintenance with 10 cycles November through February and 32 cycles March through October, woody plant maintenance with 4 cycles November through February and 8 cycles March through October, irrigation system maintenance with 4 cycles November through February and 8 cycles March through October, hardscape maintenance with 12 annual cycles, chemical controls including herbicide and fertilizer applications (3 applications each annually), and lighting maintenance with 12 annual cycles. All services must be performed in accordance with applicable federal, state, and local laws and regulations, with the contractor providing all necessary supervision, labor, equipment, permits, and safety materials. The successful contractor must maintain Commercial General Liability insurance of $1 million per occurrence/$2 million aggregate, Automobile Liability of $1 million per occurrence, Workers Compensation at statutory limits with Employer Liability of $1 million, and Pollution Liability of $1 million occurrence/$2 million aggregate. A mandatory site visit is required and must be scheduled by contacting the City at 806-775-2171 or emailing SairaRivera@mylubbock.us. A pre-proposal meeting is scheduled for February 5, 2026, at 10:00 A.M. via Zoom teleconference, with proposals due by February 19, 2026, at 2:30 P.M., submitted electronically through Bonfire or in hard copy to Marta Alvarez, Director of Purchasing and Contract Management, at P.O. Box 2000, Lubbock, Texas 79457.

The procurement contains no identified set-aside designations for disadvantaged enterprises or restrictions limiting bidder types, and no incumbent vendor information was provided. Contractors must submit multiple compliance documents including a Non-Collusion Affidavit, Business Questionnaire, Reference Form (requiring three references from current customers with similar projects), Contact Person Form, Conflict of Interest Questionnaire, Insurance Affidavit, Hazard Communication Forms certification, and an Affidavit of Compliance for regulated substance handling. Pricing must be all-inclusive of equipment, labor, supplies, permits, and safety materials with no additional fees permitted for fuel, taxes, or incidental costs, guaranteed for six months upon City approval with potential adjustments thereafter based on Consumer Price Index or Product Price Index changes supported by quarterly documentation. The contract will have an initial term of one year with four one-year renewal options, not to exceed a total contract value of $75,000, with automatic renewal unless either party provides 30-day written notice of termination. Payment terms are net thirty days from correct invoice receipt or service acceptance, whichever occurs later, with monthly payment requests requiring performance verification and documentation of completed cycles or applications. The City reserves the right to award the contract item-by-item or on an all-or-none basis and retains the authority to terminate the contract with 30 days' written notice.