Landfill Systems Operation & Maintenance Services

Seminole County's Solid Waste Management Division is conducting an Invitation for Bid (IFB 5134-26/LTT) for landfill systems operation and maintenance services at its 1,400-acre facility in Sanford, Florida. The procurement seeks a qualified contractor to maintain and repair various landfill systems, including liquid and gas management systems (leachate collection, landfill gas collection and control, line cleaning and videotaping), surface and infrastructure maintenance (stormwater systems, roadways, scales, general facilities, surveying, and fencing), and asphalt, concrete, earthwork, and plumbing services. Qualified bidders must demonstrate a minimum of four years of Class I landfill maintenance experience, three years with lift and fill stations, and two years each in landfill utility systems, leachate collection, and plumbing services, with specialized competency in HDPE fusion welding, lift/fill station telemetry, and confined space entry compliance. The deadline for submitting questions is January 30, 2026, at 5:00 p.m., with electronic bid responses due February 11, 2026, at 2:00 p.m. through Seminole County's e-Procurement Portal; bid opening will be conducted via Microsoft Teams with no pre-proposal conference scheduled. The successful contractor must submit detailed price quotes with hourly breakdowns on the county's standard Bid Response Form, commence work within seven days of purchase order receipt with emergency response required within 36 hours, and provide all labor, tools, equipment, permits, and site safety oversight with work meeting industry standards and free of defects.

The contract does not specify any set-aside designations or disadvantaged enterprise restrictions, though all bidders must provide evidence of Florida business authority, current licensing, workers' compensation compliance, drug-free workplace certification, appropriate insurance coverage (including workers' compensation, commercial general liability at $1,000,000 per occurrence/$2,000,000 aggregate, business automobile liability at $1,000,000 combined single limit, professional liability at $1,000,000/$2,000,000 aggregate, and pollution liability at $1,000,000/$2,000,000 aggregate), and completion of required affidavits addressing conflict of interest, non-coercion for labor, E-Verify compliance, human trafficking, and Americans with Disabilities Act requirements. The contract structure establishes a three-year initial term with two optional one-year renewals at the County's sole discretion plus a possible additional one-year extension by mutual agreement, with compensation on a fixed-fee basis outlined in Exhibit C and subject to annual price redeterminations limited to documented increases in wages, fuel, or materials using the Employment Cost Index or Producer Price Index after the first year. No guaranteed minimum volume of orders is established, and work will be authorized through individual Purchase Orders with no specific budget range disclosed in the available documents; bids must remain firm for 120 days following bid opening with successful contractor maintaining bid prices for a minimum of one year after contract execution. FEMA addendum provisions apply to disaster-related work and impose federal compliance requirements including Davis-Bacon Act wage compliance, Equal Employment Opportunity standards, and domestic sourcing requirements. The first three months of the initial term constitute a probationary period during which the County may terminate the agreement at any time with or without cause upon written notice.