Insurance_Requirements.pdf

This is an Insurance Requirements document for Seminole County's Solid Waste Management Division pertaining to Invitation for Bid (IFB-5134-26/LTT) for Landfill Systems Operation & Maintenance Services at a 1,400-acre facility in Sanford, Florida. The successful contractor must maintain and repair various landfill systems including liquid and gas management systems, surface and infrastructure maintenance, and provide asphalt, concrete, earthwork, and plumbing services. Qualified bidders must demonstrate a minimum of four years of Class I landfill maintenance experience, three years with lift and fill stations, and two years each in landfill utility systems, leachate collection, and plumbing services, with specialized competency in HDPE fusion welding and confined space entry compliance. The deadline for submitting questions is January 30, 2026, at 5:00 p.m., with electronic bid responses due February 11, 2026, at 2:00 p.m. through Seminole County's e-Procurement Portal. The contract structure establishes a three-year initial term with two optional one-year renewals at the County's sole discretion plus a possible additional one-year extension by mutual agreement. The successful contractor must commence work within seven days of purchase order receipt with emergency response required within 36 hours.

The contractor must provide workers' compensation insurance at statutory limits with employers' liability coverage of $1,000,000 each accident, $1,000,000 disease aggregate, and $1,000,000 disease each employee; commercial general liability insurance of $1,000,000 each occurrence and $2,000,000 general aggregate; business automobile liability insurance of $1,000,000 combined single limit; professional liability insurance of $1,000,000 per claim and $2,000,000 general aggregate; and pollution liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate. Compensation is structured on a fixed-fee basis with subject to annual price redeterminations limited to documented increases in wages, fuel, or materials using the Employment Cost Index or Producer Price Index after the first year. No guaranteed minimum volume of orders is established, and work will be authorized through individual Purchase Orders with no specific budget disclosed. The first three months of the initial term constitute a probationary period during which the County may terminate the agreement with or without cause upon written notice. All bidders must provide evidence of Florida business authority, current licensing, workers' compensation compliance, and drug-free workplace certification.