Kitchen Equipment Replacement Parts

Volusia County, Florida is requesting bids for original equipment manufacturer replacement parts for kitchen equipment serving a 24-hour correctional facility under ITB 24-B-08HO, with bids due January 10, 2024 at 3:01 p.m. A local preference of 3% applies to bidders maintaining a permanent location in Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to bid closing, provided the bid difference does not exceed $25,000 from the nearest competing bid.

The scope covers 15 specific OEM replacement parts from manufacturers including Globe, Few, Hobart, and Vulcan for a secure facility housing approximately 1,400 inmates requiring three meals daily. All pricing must include FOB Destination with freight, packing, handling, and delivery to secure County locations or inside delivery with no minimum order requirements. The critical operational requirement is 24-hour delivery or availability for pickup by County employees due to the direct impact of equipment failures on meal service operations.

The successful contractor receives an initial three-year term with options for two subsequent one-year renewals contingent on mutual written agreement and County Council approval. The County remits full payment on undisputed invoices within 45 days of receipt, with interest not exceeding one percent per month on invoices unpaid after 30 days.

Bidders must submit pricing on all 15 line items in Price Sheet 1 to be considered responsive. Award will be made to the lowest responsive and responsible bidder considering total cost, delivery capability, past performance supported by three required references, technical specifications compliance, and financial stability—not lowest price alone. Questions were due December 13, 2023. No pre-bid conference will be held, though a remote Microsoft Teams meeting option is available. Required documentation includes bid bond, performance bond, references form, and certificates of insurance with general liability, workers' compensation, and additional insured endorsements naming Volusia County and the State of Florida.