Kitchen Equipment Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation is issuing a Request for Quotation (RFQ) for a Kitchen Equipment Maintenance and Repairs Contract at the Potomac Highlands Regional Jail and Correctional Facility in Augusta, Hampshire County. The procurement seeks a qualified contractor to provide comprehensive maintenance and repair services for 24 pieces of kitchen equipment, including food cutters, freezers, mixers, ranges, refrigerators, steamers, dishwashers, and convection ovens as detailed in Exhibit A. The contractor must deliver preventative maintenance and inspections performed quarterly (four times annually), corrective maintenance on an as-needed basis, replacement parts with an estimated $20,000 annual cost, and installation services for new equipment and devices. Required qualifications include holding a valid West Virginia Contractors License and demonstrating a minimum of five years of experience in kitchen equipment maintenance. The contractor must supply all equipment, tools, parts, and expendable materials at no cost to the Agency and maintain 24/7 emergency telephone service availability. Corrective maintenance response times are mandated at 24 hours during regular business hours and four hours for emergency situations. The procurement schedule includes a non-mandatory pre-bid meeting on February 11, 2026, at 10:00 AM EST, a question submission deadline of February 13, 2026, at 2:00 PM EST, and bid submission by 10:30 AM EST on February 20, 2026, with bids opening at 11:00 AM EST the same day. Interested vendors should contact Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov.

The solicitation does not identify any set-asides or restrictions limiting eligible respondents to particular business entity types or disadvantaged enterprises based on the available documentation. No incumbent contractor information has been specified in the provided materials. Bidders must submit pricing on the required Exhibit C Pricing Page with separate line items for quarterly preventative maintenance unit pricing, hourly labor rates for regular, overtime, holiday, and emergency corrective maintenance, and a percentage markup on parts. The pricing structure includes Subtotal A for preventative maintenance, Subtotal B for corrective maintenance hourly rates (estimated at 100 hours regular, 16 hours overtime, and 8 hours each for holiday and emergency labor annually for evaluation purposes), and Subtotal C for parts and new equipment. The selected contractor must submit a bid bond equal to five percent of the overall bid cost and provide performance and labor/material payment bonds equal to 100 percent of the contract value. The initial contract term is one year with four optional one-year renewal periods, with a total potential contract value not to exceed $500,000. The contractor must comply with all Division of Corrections and Rehabilitation security requirements, including background checks, PREA compliance forms, and tool inventories for all personnel accessing the facility.