Kentucky 811 Training Module

The Commonwealth of Kentucky's Finance and Administration Cabinet, specifically the Public Service Commission's Damage Prevention Enforcement division, is procuring a comprehensive online training module for Kentucky 811 through RFP 758 2600000115. The procurement seeks an interactive, web-based training platform that will replace current monthly in-person training sessions, delivering damage prevention remedial training accessible 24/7 in both English and Spanish. The module must cover all content from existing training materials related to the Kentucky Underground Facilities Protection Act, include 25 interactive questions, generate completion certificates, and provide daily CSV-format reporting. The training platform must accommodate approximately 400-500 required users annually and include robust accessibility features, completion tracking, and data security protections compliant with KRS 61.931. Evaluation will be conducted on a 3,500-point scale, with 2,500 points for technical merit, 500 points for cost, and potentially 500 points for oral demonstrations. Key dates include a vendor question submission deadline of November 10, 2025, Commonwealth responses by November 26, 2025, and a proposal submission deadline of December 19, 2025, at 3:30 PM Eastern Time. The initial contract term is two years, with options to renew for four additional two-year periods.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises, though Attachment C provides affidavit requirements for resident bidders and nonprofit organizations. Vendors must maintain specific insurance coverages, including $1,000,000 per occurrence Commercial General Liability Insurance and $1,000,000 Professional Liability Insurance. The successful contractor must host the system in-house, ensure data remains within the contiguous United States, and comply with Commonwealth Office of Technology requirements, including NIST Special Publication 800-53 moderate-level security controls and SOC 2 Type 2 certification. While no specific incumbent vendor is mentioned, the Commonwealth will provide existing training materials including videos and PowerPoint presentations to the awarded contractor. The RFP does not specify a precise budget range, but requires firm fixed pricing with no price increases permitted during the first twelve months of the contract. Contractors must be prepared to develop, implement, and maintain the training module within 90 calendar days of contract award, with potential one-month extensions by mutual agreement.