K9HA-10. 17. 2025

The California Department of Corrections and Rehabilitation (CDCR) is conducting an informal competitive procurement for five K9 Heat Alarms to be delivered to the CALPIA-Prison Industry Authority located at 2100 Peabody Rd in Vacaville, CA 95687. The solicitation, identified as K9HA-10.17.2025, seeks a specialized alarm system designed to protect K9 units in vehicles by monitoring temperature and providing automated safety responses. The K9 Heat Alarm must be a new, current product with specific technical requirements, including the ability to trigger by temperature, automatically unlock and open vehicle doors, drop windows, provide handler notifications, and allow for temperature alarm settings. Bid responses are due on October 23, 2025, by 2:00 p.m., with all questions to be submitted by October 21, 2025. Bids must be submitted via email to Linda.quintana@cdcr.ca.gov, with vendors required to complete a Line Item Cost Worksheet and comply with all administrative requirements outlined in the solicitation documents. The award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, with the potential for an "all or none" award basis.

The procurement includes several set-aside and preference provisions, specifically offering a 5% preference for certified small businesses and a Disabled Veteran Business Enterprise (DVBE) incentive that varies based on participation percentage. Vendors must complete mandatory documentation including a Bidder Declaration, Darfur Contracting Act Certification, and a GenAI Reporting and Factsheet. The solicitation includes specific requirements for businesses with international operations, mandating certification under the Darfur Contracting Act for companies that have conducted business activities outside the United States within the previous three years. Additional compliance requirements include postconsumer recycled-content certification, economic sanctions compliance, and a comprehensive disclosure of any generative AI technologies that might be used in contract performance. While no specific award value is explicitly stated, the procurement is for five units of K9 Heat Alarms, with delivery to be completed within 180 calendar days after receipt of order. Vendors must provide F.O.B. Destination Freight Pre-Paid pricing and are prohibited from adding freight as a separate line item or including tax on the initial quote.