JPMC Reflective Sheeting Sign Materials

The State of Illinois Department of Central Management Services (CMS) is seeking a Joint Purchase Master Contract (JPMC) for reflective sheeting sign materials, specifically targeting highway and traffic signage procurement. The solicitation covers multiple types of retroreflective sheeting materials (Types AA, AP, and ZZ) used for manufacturing road signs, with detailed technical specifications for materials, ink, mounting hardware, and packaging. Potential vendors must submit electronic bids through BidBuy by April 16, 2025, with bid submissions remaining valid for 180 days from opening. A pre-bid conference is scheduled for April 2, 2025, at 11:00 AM via Webex, where bidders can receive an overview of procurement requirements and ask questions about the solicitation. The state intends to award a single contract to the lowest-cost responsive and responsible bidder, with specific requirements including a catalog pricing list, percentage discount from Manufacturer's Suggested Retail Price (MSRP), and mandatory domestic product preferences. Qualified governmental units and not-for-profit agencies will be able to purchase these sign materials on an as-needed basis during the contract period.

The procurement includes a robust Business Enterprise Program (BEP) goal of 3% for minority, women, and persons with disabilities-owned businesses, with three currently certified vendors: Art Dose, Inc., Omega Sign & Lighting Inc., and Sharp Mill Graphics, Inc. Vendors must complete comprehensive disclosure forms, including IPG Active Registered Vendor Disclosure and Vendor Disclosure documents, demonstrating compliance with state procurement regulations. The contract is structured for a four-year initial term with potential extension to ten years, commencing July 1, 2025, with an estimated total contract value that will be contingent upon fund availability. Vendors must provide manufacturer warranties ranging from 10 to 12 years depending on sheeting type and commit to delivering materials within 20 days of order, with a minimum order value of $2,000. The state reserves the right to adjust pricing annually based on the U.S. Bureau of Labor Statistics Producer Price Index, and vendors must submit annual contract usage reports to CMS. While specific total contract value is not explicitly stated, the procurement allows for pricing adjustments and comprehensive participation from diverse business enterprises.