Vendor Q and A - B-46247 JPMC Reflective Sheeting Sign Materials.pdf

Illinois Department of Central Management Services

JPMC Reflective Sheeting Sign Materials

25-416CMS-BOSS4-B-46247

Questions and Answers #1

Date: 4/9/2025

Q1 It was noted that the bid included a listing of only three (3) IL Business Enterprise Program (BEP) certified vendors (12/13/2024) with narrow NIGP code categories. However, the online IL BEP database has numerous certified vendors across a broad range of NIGP codes. Are bidders limited to the three (3) certified vendors within a limited range of NIGP codes listed as a part of this bid opportunity, or may other eligible IL BEP certified entities across other NIGP codes be considered for this bid?

A1. In the Business Enterprise Program Utilization Plan Part 1, Only BEP/VBP certified subcontractors registered in at least one of the NIGP Code(s) identified in the solicitation may be used to meet the BEP/VBP goal. You may utilize other BEP registered vendors, but only those certified with BEP in the NIGP codes 801-49 or 550-45 will count towards meeting the 3% goal for this solicitation.

Q2 If IL BEP certified entities have been successfully utilized for prior reflective sheeting sign material contracts, may the same entities be utilized for this potential bid opportunity?

A2. See A1.

Q3 AA sheeting includes temporary traffic orange material which only has an industry standard warranty of 3 years, should this be excluded from 1.2.9.1?

A3. Please see updated contract specification located within this amendment titled “Section

1.2.9 Contract Change”

Q4 Can we submit comments along with our redlined version of the contract if we want to take exceptions?

A4 Yes. Please refer to Invitation for Bid – Offer to the State of Illinois, Section C. Exception to Contract Terms and Conditions

Section 1.2.9. Contract Change

Note: When attaching the vendor signed contract with your solicitation, Bidder should use the contract titled “Amended Contract – JPMC Reflective Sheeting Sign Material 4.9.25”. In the event the awarded Vendor attaches the incorrect contract dated 3.6.25, this section will be updated prior to execution of the contract.

Currently Reads:

1.2.9. Guarantee: Sheeting used for permanent traffic control signs shall be guaranteed by the manufacturer to comply with the following:

1.2.9.1. Types AA and AP sheeting processed and applied to new or refurbished aluminum shall perform effectively and maintain a uniform day/night color without streaks for a period of 10 years after erection.

1.2.9.2. Type ZZ sheeting processed and applied to new or refurbished aluminum shall perform effectively and maintain a uniform day/night color without streaks for a period of 12 years after erection.

1.2.9.3. The sheeting shall be considered unsatisfactory when it has deteriorated due to natural causes to the extent that any of the following conditions exist:

1.2.9.3.1. The sign has been determined by the purchaser to be ineffective when viewed from a moving vehicle under normal day and night driving conditions.

1.2.9.3.2. Permanent streaking or color variations (either day or night) develop on the sign surface.

1.2.9.3.3. The reflective value of a sign(s) at the 0.2° observation angle/-4° entrance angle is below the values shown in Table II. The reflective values shall be determined by averaging random reflective measurements in accordance with the criteria in Table I. Reflective measurements will be made with a calibrated handheld retro reflectometer after wiping with a soft dry cloth to remove any dust, lint, or road film from the area to be measured.

1.2.9.4. When the sheeting does not perform in accordance with the guarantee, the manufacturer shall:

1.2.9.4.1. During the first s e v e n ( 7 ) years after the sign is erected, provide all labor and materials to restore the sign surface to its original effectiveness.

After the initial seven (7) years:

AA and AP sheeting: Vendor shall provide reflective materials to restore the sign surface to its original effectiveness for the next three (3) years. The purchaser will provide restoration labor.

ZZ sheeting: Vendor shall provide reflective materials to restore the sign surface to its original effectiveness for the next five (5) years. The purchaser will provide restoration labor.

Changed to Read:

Highlighted below are the sections that are changed

1.2.9. Guarantee: Sheeting used for permanent traffic control signs shall be guaranteed by the manufacturer to comply with the following:

1.2.9.1. AA sheeting processed and applied to new or refurbished aluminum shall perform effectively and maintain a uniform day/night color without streaks for a period of 3 years after erection.

1.2.9.2. AP sheeting processed and applied to new or refurbished aluminum shall perform effectively and maintain a uniform day/night color without streaks for a period of 10 years after erection.

1.2.9.3. Type ZZ sheeting processed and applied to new or refurbished aluminum shall perform effectively and maintain a uniform day/night color without streaks for a period of 12 years after erection.

1.2.9.4. The sheeting shall be considered unsatisfactory when it has deteriorated due to natural causes to the extent that any of the following conditions exist:

1.2.9.4.1. The sign has been determined by the purchaser to be ineffective when viewed from a moving vehicle under normal day and night driving conditions.

1.2.9.4.2. Permanent streaking or color variations (either day or night) develop on the sign surface.

1.2.9.4.3. The reflective value of a sign(s) at the 0.2° observation angle/-4° entrance angle is below the values shown in Table II. The reflective values shall be determined by averaging random reflective measurements in accordance with the criteria in Table I. Reflective measurements will be made with a calibrated handheld retro reflectometer after wiping with a soft dry cloth to remove any dust, lint, or road film from the area to be measured.

1.2.9.5. When the sheeting does not perform in accordance with the guarantee, the manufacturer shall:

1.2.9.5.1. During the first s e v e n ( 7 ) years after the sign is erected, provide all labor and materials to restore the sign surface to its original effectiveness.

After the initial seven (7) years:

AP sheeting: Vendor shall provide reflective materials to restore the sign surface to its original effectiveness for the next three (3) years.

The purchaser will provide restoration labor.

ZZ sheeting: Vendor shall provide reflective materials to restore the sign surface to its original effectiveness for the next five (5) years. The purchaser will provide restoration labor.