JPMC Office Furniture

The State of Illinois Department of Central Management Services (CMS) is seeking to establish a Joint Purchase Master Contract (JPMC) for office furniture, specifically targeting governmental units and qualified not-for-profit agencies. The procurement focuses on acquiring office furniture and related products from three approved manufacturers: Allsteel, Haworth, and Miller Knoll, with a comprehensive scope including desks, tables, workstations, chairs, modular walls, cubicles, filing cabinets, storage units, and ergonomic products. The contract will be a five-year agreement with a potential maximum term of ten years, allowing for as-needed purchases with pricing based on Manufacturer's Suggested Retail Price (MSRP) with negotiated discounts. Evaluation criteria will include submitted MSRP lists, volume discount percentages, and adherence to specific NIGP codes for office furniture categories. A pre-bid conference is scheduled for July 10, 2025, at 10:00 am CST via Webex, and bids must be electronically submitted through BidBuy by the July 22, 2025 due date. Bidders are required to provide detailed pricing lists in Microsoft Excel or CSV format, with percentage discounts that remain firm for the entire contract period.

The procurement includes a 5% Business Enterprise Program (BEP) goal, specifically targeting minority, women, and disability-owned businesses. The state has established an aspirational goal of awarding at least 30% of contract dollar amounts to certified diverse businesses, with an additional 3% target for service-disabled veteran-owned and veteran-owned small businesses. A BEP Certified Vendor List was provided, featuring 16 certified vendors including Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), primarily located in Illinois. Vendors must complete comprehensive disclosure forms, including the Vendor Disclosure and Illinois Procurement Gateway Active Registered Vendor Disclosure, which require detailed information about business operations, ownership, potential conflicts of interest, and compliance with state regulations. While no specific award value was explicitly stated, the contract is structured as an indefinite quantity contract with no guaranteed purchase quantities, allowing flexibility for participating governmental units and not-for-profit agencies to make purchases as needed throughout the contract period.