JPMC Hand Tools Power SBSA

The State of Illinois Department of Central Management Services is conducting a Joint Purchase Master Contract (JPMC) procurement for commercial and industrial grade power hand tools and accessories. This Invitation for Bid (IFB B-44848) seeks to establish a contract enabling governmental units and qualified not-for-profit agencies to purchase power hand tools on an as-needed basis. The procurement requires all tools to comply with OSHA and Underwriters' Laboratories requirements, with vendors submitting pricing as a single percentage discount from the Manufacturer's Suggested Retail Price (MSRP) list. Bidders must provide pricing for evaluation across multiple lines, with the state intending to award a single contract to the lowest responsive and responsible bidder based on the sum of discounted line items. The contract will run through October 31, 2029, with a maximum total term not exceeding ten years including potential renewals. Key procurement dates include a mandatory pre-bid conference scheduled for February 11, 2025, at 11:00 AM via Webex, with bid questions due within three business days after the conference. The final bid submission deadline is February 25, 2025, with bids required to remain firm for 180 days from opening.

This procurement is specifically designated as a Small Business Set-Aside (SBSA), restricting participation to qualified small businesses registered through the Illinois Procurement Gateway (IPG). Vendors must be manufacturers or authorized dealers/distributors of power hand tools, with no subcontractors permitted. The minimum order amount is $250 for F.O.B. Destination shipping, with a 30-day delivery requirement after order receipt. Pricing will remain firm for the first contract year, with one potential upward price adjustment annually based solely on manufacturer MSRP list price increases. While no specific budget range is explicitly stated, Line 1 of the bid requires entry of $275,000 as a unit cost, suggesting this as a potential initial contract value. Eligible bidders must complete and submit several key documents, including the Active Registered Vendor Disclosure form, which requires certifications regarding contract eligibility, lobbyist relationships, and tax identification information. No Business Enterprise Program (BEP) or Veteran Small Business Participation (VSBP) goals are associated with this procurement.