JPMC Chicago Metro Presort Mail

The State of Illinois Central Management Services is soliciting bids for a Joint Purchasing Master Contract (JPMC) for Chicago Metro Presort Mail services, covering Cook, DuPage, Lake, and Will Counties. The procurement aims to establish a contract for mail presort services that will enable governmental units and qualified not-for-profit agencies to obtain efficient and cost-effective postal services. Successful vendors will provide comprehensive mail processing services, including equipment, materials, and personnel for presorting, barcoding, bundling, and delivering First-Class and flat metered mail according to USPS requirements. Mail pickup will occur between 5:00 p.m. and 6:00 p.m. Monday through Friday, with delivery to USPS within Chicago Metro locations by midnight on the same day. The non-mandatory Pre-Bid Conference is scheduled for April 15, 2025, at 10:00am via Webex, and electronic bids are due by April 29, 2025, through the BidBuy system. Evaluation criteria will focus on lowest pricing, responsiveness, and compliance with solicitation requirements, with the State awarding to the lowest priced responsive and responsible bidder.

The procurement includes a Business Enterprise Program (BEP) participation goal of 7% for electronic information and mailing services, with a strong emphasis on utilizing certified minority and women-owned businesses. The Certified Firms Directory identifies three potential diverse vendors: InoPrints LLC (Minority Business Enterprise), MJ Investments & Development Co. (Women/Minority Business Enterprise), and Neal SS Realty L.L.C. - ECHO Minuteman Press (Women/Minority Business Enterprise). The State has established an aspirational goal of awarding at least 30% of contract dollars to businesses owned by minorities, women, and persons with disabilities, with an additional 3% goal for service-disabled veteran-owned businesses. While no specific contract value is explicitly stated, the contract will be an indefinite quantity master agreement with an initial four-year term and a maximum total term not exceeding ten years. Vendors must maintain specific insurance coverages, including $1,000,000 in General Commercial Liability and $1,000,000 in Auto Liability, and will be required to submit annual reports on hiring veterans and ex-offenders.