JPMC Ballasts Fluorescent HID LED

The State of Illinois Department of Central Management Services (CMS) Bureau of Strategic Sourcing is conducting a Joint Purchase Master Contract (JPMC) solicitation for fluorescent, HID, and LED ballasts through Invitation for Bid (IFB) B-46887. The procurement aims to establish a five-year contract enabling governmental units and qualified not-for-profit agencies to purchase energy-efficient ballasts on an as-needed basis. Eligible ballasts must meet specific standards including ANSI requirements, UL listing, thermal protection, and federal energy efficiency regulations. Acceptable manufacturers include Advance Transformer, General Electric, Phillips, Sylvania/Osram, and Universal/Magnetek. Bidders must provide a single discount percentage for each line item and submit a detailed product catalog, with pricing evaluated based on a percent discount off Manufacturer's Suggested Retail Price (MSRP). The pre-bid conference is scheduled for April 9, 2025, at 11:00 am CST via Webex, with bid submissions due by April 24, 2025, through the BidBuy system. Vendors must be established manufacturers or authorized dealers and can submit only one brand per bid.

The procurement includes a Business Enterprise Program (BEP) goal of 8% for minority, women, and persons with disabilities-owned businesses, with an additional aspiration to award 3% of contract dollars to service-disabled veteran-owned and veteran-owned small businesses. The Certified Vendor List includes 15 certified firms across Illinois and Wisconsin, representing diverse business enterprises such as Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Persons with Disability Business Enterprises (PBE). The contract allows for one upward price adjustment per twelve-month period based on MSRP changes, with a minimum order requirement of $250 and delivery to various locations within Illinois. While a specific total contract value is not explicitly stated, the document describes this as an indefinite quantity contract with a maximum term not exceeding ten years. Vendors must provide comprehensive documentation including vendor disclosure forms, demonstrate compliance with state procurement regulations, and meet strict requirements for certified business participation to be considered responsive to the solicitation.