Janitorial Services - Dickson Mounds Museum

The Illinois Department of Natural Resources has issued an Invitation for Bid (IFB) for comprehensive janitorial services at the Dickson Mounds Museum in Lewistown, Illinois. The contract covers approximately 46,000 square feet of facilities, including restrooms, snack bar, kitchen, exhibit areas, offices, hallways, laboratories, classrooms, auditorium, and collections storage, with additional exterior grounds patrol. Vendors must provide services five days per week (Tuesday through Saturday) between 8:30 a.m. and 5:00 p.m., with no service required on New Year's Day, Thanksgiving Day, and Christmas Day. Key vendor qualifications include three years of documented janitorial experience, and subcontracting is not permitted. The bid requires submission through the BidBuy system by November 3, 2025, with bids remaining firm for 90 days after opening. Evaluation criteria focus on the lowest priced responsive and responsible bidder, with vendors required to submit detailed documentation including vendor disclosures, an Offer to the State of Illinois, and proof of required state registrations.

The contract is designated as a Small Business Set-Aside, limiting participation to qualifying small businesses. Vendors must provide specific insurance coverage, including $1,000,000 per occurrence general commercial liability insurance, $1,000,000 auto liability coverage, and workers' compensation insurance. All cleaning products must be environmentally preferable, certified by Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment program, with disinfectants required to be EPA List N approved. The initial contract term is 24 months from execution, with potential renewal options for up to three additional years, for a maximum total contract term of ten years. The most recent award was made to Above & Beyond Cleaning Specialists, Inc., with a total contract value of $87,270.00 for the two-year initial term. Hourly rates must include prevailing wage rates for Fulton County, with provisions for time-and-a-half compensation for work beyond normal hours and double-time for federal and state holidays.