Invitation For Bid Vendor Checklist~5.docx

This document is an Invitation for Bid Vendor Checklist prepared by the State of Illinois for prospective vendors submitting bids through the Bidbuy procurement system. The checklist outlines the mandatory steps vendors must complete to submit a compliant bid response. Vendors must enter pricing for all items in the designated items tab within Bidbuy and attach all required documentation in the Attachments section, including a signed contract offer, vendor disclosure forms (either Formerly Forms A for non-registered vendors or Formerly Forms B for active Illinois Procurement Gateway registrants), a Business Enterprise Program (BEP) utilization plan if applicable, product specifications if applicable, and vendor experience documentation if applicable. Vendors must also confirm submission of their complete quote by selecting the submit button in Bidbuy.

Vendors are required to complete all applicable registration and compliance requirements prior to or concurrent with bid submission. These registrations include Illinois Board of Elections registration, Secretary of State registration to conduct business in Illinois (except for sole proprietorships), Illinois Department of Human Resources (IDHR) number registration for companies with 15 or more employees, and Illinois Procurement Gateway (IPG) registration if utilizing Formerly Forms B vendor disclosure. The checklist provides direct links to each registration portal to facilitate vendor compliance with state registration requirements.