Janitorial Services - Commonwealth Office of Technology

The Commonwealth of Kentucky Finance and Administration Cabinet is requesting bids for janitorial services at the Commonwealth Office of Technology's Edge Network Services Branch facility in Frankfort, Kentucky, with bids due October 2, 2026 at 1:30 PM EST. A site visit is scheduled for September 22, 2026 at 2:00 PM EST, with attendance notification due by September 21 at 3:00 PM EST. Kentucky resident bidder preferences and qualified bidder preferences as defined under Kentucky statutes apply.

The scope encompasses comprehensive cleaning services for approximately 7,182 square feet of office space, performed five nights per week (Monday through Friday). Services include daily cleaning with disinfectant cleaners, weekly floor and wall cleaning, monthly blind and lighting maintenance, quarterly carpet extraction, and semi-annual deep cleaning with window washing, venetian blind washing, and six-step strip-and-wax floor treatment. The vendor must supply all cleaning supplies and commercial-grade equipment and must have a minimum of three years in business as a janitorial or janitorial management services provider.

The initial contract period is one year from award through October 31, 2027, with four optional one-year renewal periods subject to written approval and possible renegotiation. The current contractor is Cleaning by Regina. Award will be determined using best value scoring: 90 points for price (lowest bidder receives maximum points) and 10 points for years in business. Pricing must be submitted as a total monthly cost, remain firm for the first 12 months, and remain valid for a minimum of 60 calendar days after the bid due date. Price increases thereafter require written justification based on industry-wide price changes and Commonwealth approval.

Vendors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Automobile Liability Insurance if vehicles are used. All employee screening, including criminal background checks, and confidentiality agreements are the vendor's responsibility. Bimonthly inspections occur beginning at the end of the first contract month; deficiencies must be corrected within 48 hours. Written questions are due September 23, 2026 at 2:00 PM EST. All bids must be submitted electronically through the Commonwealth's eProcurement system; vendors must be registered in the Vendor Self Service System prior to submission.