IVHQ Rental of Tents and Equipment for Memorial Day Picnic

The state and local contracting opportunity is for the rental of tents, equipment, and services for a Memorial Day Program and Family Picnic event hosted by the Illinois Department of Veterans Affairs in Adams County. The requested items include a 40x120 tent, three 20x20 tents, a 30x30 tent, a 40x40 tent, 13 stage sections, stairs, canister lighting, 20 6-foot tables, and 50 folding chairs. The set-up is required on Wednesday, May 22, 2019 by 4:00 pm, and the tear-down is to be completed following the program and cleanup on Friday, May 24, 2019 after 4:00 pm. The Request for Quote (RFQ) requires vendors to provide quoted prices that are valid for 180 days and include all set-up and tear-down charges, with no price increases accepted. The winning vendor will be selected based on the lowest total bid for all requested items, and the agency reserves the right to reject all offers or individual items.

The contracting opportunity does not include any set-aside designations or restrictions on the types of organizations that can respond. No information is provided regarding incumbent vendors or current contractors, existing infrastructure or technology that requires integration, or possible award values or budget ranges.