IVHM FY 25 Air Handler Cleaning

The Illinois Department of Veterans' Affairs (IDVA) at the Manteno facility is seeking a qualified contractor to perform comprehensive air handler cleaning services for Fiscal Year 2025. The procurement involves cleaning 43 air handlers across multiple facility areas, including R1-R4 (20 units), R5 (2 units), A1 and A2 (2 units), S2 (7 units), S1 (6 units), and Interconnects (6 units). Contractors must be certified members of the National Air Duct Cleaners Association (NADCA) and are required to clean all HVAC system components, including power washing air boxes, squirrel cages, chiller coils, hot water coils, and fresh air intake screens. The technical specifications mandate strict safety and environmental protection measures, including HEPA filtration with 99.97% collection efficiency. Vendors must submit detailed pricing for labor and materials as separate line items, with electronic submissions accepted only via email or BidBuy. Key deadlines include questions due by 03/03/2025, with proposal submissions due by 03/07/2025, and all work to be completed by 06/30/2025. Contractors must provide comprehensive documentation, including photographic evidence of completed work and any identified damage or repair needs.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide proof of NADCA certification and maintain proper safety documentation. The contract requires contractors to coordinate all work through the Chief Engineer's office and submit quotes valid for 90 days from submission. While specific budget ranges are not detailed, the procurement is classified as a small purchase procurement. Vendors must carry a minimum of $1,000,000 in general commercial liability insurance and comply with standard Illinois state procurement terms and conditions. The project requires extensive technical expertise in HVAC system cleaning, with contractors expected to adhere to multiple industry standards from organizations such as NADCA, ASHRAE, ASHE, and NFPA. Quotes must include all shipping and handling charges, with no price increases to be accepted during the contract period. The work is exclusively interior-based, with air handlers measuring approximately 7'x7' and 40" high.