IVHM FY 25 Air Handler Cleaning

The Illinois Department of Veterans' Affairs, specifically the Manteno facility located in Kankakee County, is seeking a qualified contractor to perform comprehensive air handler cleaning services for Fiscal Year 2025. The procurement involves cleaning 43 air handlers across multiple facility locations, including R1-R4 (20 units), R5 (2 units), A1 (1 unit), A2 (1 unit), S2 (7 units), S1 (6 units), and Interconnects (6 units). The contractor must be a certified member of the National Air Duct Cleaners Association (NADCA) with at least one Air System Cleaning Specialist (ASCS) certification. Specific cleaning requirements include power washing air boxes, squirrel cages, chiller coils, hot water coils, and fresh air intake screens, with mandatory individual reports and photographic documentation for each air handler. The Request for Quote (RFQ) requires electronic submission via email or BidBuy, with quotes valid for 90 days and broken down into labor and materials line items. The proposal due date is February 19, 2025, with the contract execution period running through June 30, 2025. Contractors must adhere to strict technical specifications, including NADCA Standards, ASHRAE Standard 62.1-2016, and OSHA requirements.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The standard terms and conditions document indicates general requirements such as minority contractor provisions ($15 for contracts over $1,000) and standard insurance requirements of $1,000,000 per occurrence for General Commercial Liability and Auto Liability coverage. While no incumbent vendor is identified, the document specifies that all air handlers are interior Carrier model 39FB11 units, measuring approximately 7 feet by 7 feet and 40 inches in height. The state reserves the right to cancel the contract up to 72 hours in advance and expects the lowest-price proposal that meets all technical specifications. Although a specific budget range is not explicitly stated, the comprehensive cleaning requirements for 43 air handlers suggest a moderate-sized contract. Contractors must provide all supplies and services, with no price increases permitted during the contract period, and must comply with the state's standard record retention and contractual terms.