IVHM Air Handler Cleaning RFQ~1.docx
DOCX document 58 KB Posted
- Attached to
- IVHM FY 25 Air Handler Cleaning
- Solicitation number
- 25-497DVA-MANTE-B-46388
- Issued by
- Kankakee County, Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs - Manteno facility for air handler cleaning services. The project requires the cleaning of 43 air handlers throughout the facility for Fiscal Year 2025 (contract execution through June 30, 2025). The scope includes cleaning various air handlers across different facility locations: R1-R4 (20 units), R5 (2 units), A1 (1 unit), A2 (1 unit), S2 (7 units), S1 (6 units), and Interconnects (6 units). Each air handler must be cleaned including power washing of air boxes, squirrel cages, chiller coils, hot water coils, and fresh air intake screens. Individual reports with pictures are required for each air handler, documenting completed work and any damage or repairs needed.
Vendors must submit quotes electronically via email or BidBuy, with pricing broken down into two line items: labor and materials for the cleaning services. Quotes must be valid for 90 days from submission and include all expenses, shipping, and handling charges. No price increases will be permitted. The selected vendor must provide all required supplies and services at the lowest price. The agency reserves the right to cancel up to 72 hours in advance, and manual paper submissions will not be accepted per CPO 2023.12.
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Department of Veterans’ Affairs – Manteno |
| ADDRESS |
| One Veterans Drive |
| CITY/STATE/ZIP |
| Manteno, IL 60950 |
| AGENCY CONTACT |
| Travis Kutemeier |
| PHONE |
| 815-907-3513 |
| Travis.kutemeier@illinois.gov |
| TITLE OF PROJECT |
| IVHM Air Handler Cleaning |
| BIDBUY BID # |
| 25-497DVA-MANTE-B-46388 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| · Provide labor and materials to clean (43) Air handlers throughout facility one time for Fiscal Year 2025 – Upon Contract Execution-06/30/2025 |
· Location breakdown:
· R1, R2, R3, R4 – (20) Total air handlers, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (40) coils.
· R5 – (2) Total air handlers, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (4) coils.
· A1 – (1) Air handler, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (2) coils.
· A2 – (1) Air handler, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (2) coils.
· S2 – (7) Total air handlers, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (14) coils.
· S1 – (6) Total air handlers, each air handler has (1) chilled water coil, and (1) hot water coil. There is a total of (12) coils.
· Interconnects – (6) Total air handlers, each air handler has (1) coil. There is a total of (6) coils.
· Each air handler must have its own report w/ pictures.
· Reports and pictures are to be given to the Chief Engineers Office detailing work that was completed and any damage or repair need to Air Handlers.
· Vendor must power wash all air boxes, squirrel cages, chiller coil, hot water coil, and fresh air intake screens.
· See Appendix A section 1.01 B for required certifications needed by vendor.
· Vendor will coordinate all work through the Chief Engineers office.
· Vendor is to ensure work areas are clean and clear of debris after work is completed.
See attached Appendix A for scope of work, certifications required, and procedure for proper cleaning.
VENDOR QUOTE
| Item # | |
| Line Items | |
| QTY | |
| UOM | |
| Unit Price |
| Labor for the cleaning of facility air handlers |
| 1 |
| Each |
| 2 |
| Materials for the cleaning of facility air handlers |
| 1 |
| Each |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to (insert email address)
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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