ITN for Leased Space - Polk County

The Florida Gaming Control Commission (FGCC) has issued an Invitation to Negotiate (ITN) for a leased warehouse space in Polk County, Florida. The procurement seeks 38,000 to 42,000 square feet of climate-controlled warehouse space with specific requirements including a minimum 12' clear height, LED lighting, at least two bay doors with dock-high or drive-in access, and five exclusive parking spaces. The lease will be structured as a full-service (gross) industrial lease covering base rent, taxes, operating expenses, utilities, internet service, insurance, maintenance, and security system installation. Evaluation criteria will include rental rates (25 points), location factors (50 points), premises and parking considerations (20 points), and additional security features (5 points). Key procurement dates include a response deadline of January 3, 2025 at 5:00 PM, with an anticipated lease start date of March 15, 2025. The initial lease term is five years with two optional two-year renewals, and the facility must be available 24/7 with primary operations from 7 AM to 7 PM, seven days per week.

The ITN does not specify specific set-aside designations or restrictions for disadvantaged enterprises. The Commission has authorized Savills Inc. as its exclusive tenant broker representative, with a 4% commission payable on the total aggregate gross rent. Proposers must provide a turn-key space with all renovations and tenant improvements included in the rental rate. The FGCC is exempt from sales tax on rent payments, and the space will be used for storing equipment. While no incumbent vendor is mentioned, the successful proposer must meet stringent facility requirements, including climate control, security features, and accessibility. Though a specific budget range is not explicitly stated, the comprehensive lease structure and detailed facility requirements suggest a significant annual rental investment. Interested parties must submit comprehensive proposals demonstrating their ability to meet the FGCC's specific warehouse space needs in Polk County.