ITB - PMP Region 4 - Eastern Airports

The Oregon Department of Aviation (ODAV) has issued an Invitation to Bid (ITB) for the Pavement Maintenance Program (PMP) Region 4 - Eastern Airports project, which encompasses pavement maintenance work at four airports: Baker City Municipal, Grant County Regional, Joseph State, and La Grande/Union County airports. The procurement solicits comprehensive pavement maintenance services, including partial depth asphalt concrete pavement patching, crack sealing, and runway, taxiway, and apron painting. Key deliverables include surface preparation, crack sealing, asphalt repairs, and restriping of airport surfaces, with strict technical specifications governing material quality, application techniques, and final surface conditions. The bid is scheduled to close on July 15, 2025, at 2:00 PM Pacific Standard Time, with a voluntary pre-bid conference on July 1, 2025, at 10:00 AM via Microsoft Teams. Bidders must submit electronic proposals through the OregonBuys system, provide a 10% bid security, and be registered with the Construction Contractors Board, with the project anticipated to start 10 calendar days after the Notice to Proceed and achieve substantial completion within 40 calendar days.

The contract emphasizes diversity, equity, and inclusion, actively encouraging participation from disadvantaged, minority-owned, women-owned, emerging small, and veteran-owned businesses. Contractors must comply with prevailing wage rates set by the Bureau of Labor and Industries and are subject to liquidated damages of $1,000 per calendar day for failing to meet the substantial completion date. Required submission documents include a Bidder Information and Certifications Form, Pricing Form, Bid Security Form, and First-Tier Subcontractor Disclosure Form. The project is funded by state funds and has an estimated contract value between $200,000 and $250,000. Bidders will need to demonstrate technical capability to perform precise pavement maintenance across multiple airport sites, with careful attention to minimizing operational disruptions and maintaining high-quality surface repairs. The contract requires detailed coordination with airport owners and engineers, adherence to specific phasing instructions, and implementation of appropriate barricading and communication protocols during maintenance activities.