2025 R1 PMP - Towered and R4 PMP - Eastern Pre-Bid - Agenda with notes~1.docx

AGENDA – 2025 Region 1 Pavement Maintenance Program – Towered Airports and Region 4 Pavement Maintenance Program – Eastern Airports Pre-Bid Conference (Voluntary) Project: 2025 Region 1 Pavement Maintenance Program – Towered Airports and Region 4 Pavement Maintenance Program – Eastern Airports Date & Time: July 1st, 2025, 10:00 AM Attendees: Brennan Padilla- CR Contracting Meeting Overview: This is the voluntary pre-bid meeting for all interested bidders.

I. Introductions Engineer: Century West Engineering

· James Kirby, Century West Engineering – Sr Project Manager

· Travis Sater, Century West Engineering – Construction Manager Sponsor/Owner: Oregon Department of Aviation (ODAV)

· Alex Thomas, ODAV – Planning, Policy & Programs Manager

· Andria Abrahamson, Program & Policy Coordinator

· Ermie Buncal – Programs & Contracts Coordinator II. Scope of Work

The work generally involves the following activities:

· Crack Repair/Sealing in Asphalt Concrete Pavements

· No hairlines, minimum size of ¼”

· Changes due to POP work

· Partial Depth/full depth AC Pavement Patching

· Runway, Taxiway, and Apron Pavement Markings There will be positive quantity management on the project – pre-marking of work Quantities will be adjusted for conditions in the field Quantities change with time since inspection Fixed funding source The goal is always to do the worst distresses first May result in larger cracks being filled Important to understand conditions Feel free to ask questions and validate any assumptions Verify assumptions with site visits if needed and upon request.

III. Bids Due Date: July 15th, 2025 Time: As described in the Invitation to Bid/Oregon Buys (2:00 p.m., Local Time), Bids open at 2:00 p.m.

Location: Electronic opening per Invitation to Bid (Teams) at 2:00 p.m following bid closure IV. Project Funding Through the ODAV’s PMP (state only) Estimated Cost for Region 1 - Towered is $300,000 - $350,000 Estimated Cost for Region 4 - Eastern is $200,000 - $250,000 V. Award Basis of Award: Lowest responsible and responsive bidder for items selected for award, Base Bid.

VI. Prevailing Wage Rates The project shall pay BOLI Prevailing Wages as incorporated by reference.

VII. Contract Time Refer to A.7 “Key Project Dates” in the ITB.

For Region 1 - Towered Airports:

1. Project Start to be achieved withing 10 calendar days after NTP

2. Substantial Completion to be achieved 45 calendar days after Project Start

3. Final Completion to be achieved 60 calendar days after Substantial Completion

For Region 4 - Eastern Airports:

1. Project Start to be achieved withing 10 calendar days after NTP

2. Substantial Completion to be achieved 40 calendar days after Project Start

3. Final Completion to be achieved 55 calendar days after Substantial Completion

VIII. Liquidated Damages

· $1,000 per day for the Region 4 - Eastern Airports per the Invitation to Bid

· $2,500 per day for the Region 1 - Towered Airports per the Invitation to Bid

IX. Addenda No anticipated substantial addenda at this time. Will issue one with Agenda/Notes this week.

X. Permits/Locates:

Contractor shall pay for and obtain all permits and locates required to complete the work.

XI. Airport Safety, Security, Work Phasing

· Safety and security is a primary concern for all airport projects.

· Review all Supplemental GCs and Specs

· Unavoidable Delays (Fire)

· No water or Power

· No Sanitary Facilities

· No work can occur without the Engineer’s project representative present. If subcontractors are working, a representative of the prime contractor shall be on site.

· Weekly Meetings – Monday for Schedule Review

· Section 01000 covers FOD Prevention and Cleanup

· The how is not dictated, but cleanliness is extremely important

· Re-opening of work areas

· As part of work – cleaning cracks, etc.

· Section 01115 of the specifications contains additional safety provisions and requirements.

· Scheduling Requirements

· Security

· Placement of barricades/Tubular markers

· Runway Openings/Closings

· Flags/rotating beacons, signage on vehicles

· Airport radios

· Training Requirements – Refresh every two years

· Section 01340 for submittal

· Mobilization payment schedule in SGC-15

XII. Questions?

5500 Meadows Road, Suite 250 | Lake Oswego, OR 9703 image1.jpg