ITB McMinnville Maintenance Station Camera Upgrade

The Oregon Department of Transportation (ODOT) is seeking competitive quotes for the McMinnville Maintenance Station Camera Upgrade project through an Invitation to Bid (ITB No. 73000-00006718/35650). The procurement involves purchasing and installing a comprehensive Network Video Recorder (NVR) system with IP video security cameras, including all necessary equipment such as monitors, mounts, cabling, electrical components, and cable management items. The project requires the contractor to label, test, and connect cameras to ODOT's existing network infrastructure, with specific technical requirements for equipment and installation. The solicitation mandates a substantial completion deadline of 3 weeks and a final completion deadline of 4 weeks from the notice to proceed, with quotes to be submitted through the OregonBuys eProcurement system. The bid opening is scheduled for May 12, 2023, at 11:00 am, with three initial bidders identified: T1 Construction LLC, Allied Systems Northwest LLC, and Empower Digital Solutions Inc. ODOT intends to award the contract to the lowest responsible offeror whose quote fully complies with the project specifications, which include "brand name or approved equal" equipment options.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The existing infrastructure includes a single intermediate distribution frame (IDF) with pre-existing cabling, with ODOT providing the CAT 6 cabling for the project. Preliminary bid tabulation indicates pricing ranges from $7,426.00 to $8,411.00 for the camera installation project. Successful bidders must submit various compliance documents prior to award, including certificates of insurance, responsibility inquiry forms, tax ID information, and conflict of interest disclosures. The contract is subject to state nondiscrimination and accessibility requirements, and the project will be located within Washington County and the City of McMinnville. Liquidated damages of $100 per day will be assessed for delays beyond the specified completion timelines. No specific incumbent vendor is identified in the procurement documents, and the project appears to be a new camera system upgrade for the maintenance station.