35650_RFCQ_Mac MS Camera.pdf

Rev 9/8/21 Page 1 of 8

Issue Date: See “Available Date” in OregonBuys Oregon Department of Transportation

Request for Competitive Quotes (“RFCQ”) No. S-73000-00006718 (PCMS Number: 35650)

McMinnville Maintenance Station Camera Upgrade

Non-Discrimination Notice: ODOT in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit quotes in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Accessibility and Accommodation Requests: The Oregon Department of Transportation is committed to complying with all statutory requirements to ensure that it is providing information that is more accessible to people with disabilities, as required by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and 36 C.F.R. 1194 Appendix A. To request reasonable accommodation for access, due to a disability, to information related to this document, please contact the Oregon Department of Transportation’s Procurement Office at 355 Capitol Street NE Salem, OR 97301, phone #503-986-2710 or OPOAdmin@odot.oregon.gov.

Quote Submission Deadline:

See “Bid Opening Date” and time for this RFCQ in OregonBuys

Submit Competitive Quote Form parts 1 - 2 via OregonBuys as one

PDF attachment

Purchaser:

See “Purchaser” and “Info Contact” for this RFCQ in OregonBuys. This is the only point of contact for this RFCQ. Any questions or issues that may arise regarding the specifications, the solicitation process, or the award process shall be directed to the Purchaser.

Procurement Summary:

Project Scope: The Oregon Department of Transportation is seeking one (1) contractor to: Purchase and install all cameras, monitors, mounts, cabling, electrical, and cable management items needed to run the camera system. Label and test, including administration and calibration, contractor furnished IP video security cameras with multi streaming, displays, mounts, patch cables and miscellaneous supplies to fully connect system to the NVR (ODOT to provide NVR) at the McMinnville Maintenance Station.

COMPLETION DATES (See the General Conditions for definitions of substantial and final completion. A link to the General Conditions is provided in Attachment C.):

Substantial Completion: 3 weeks from notice to proceed.

Final Completion: 4 weeks from notice to proceed.

mailto:OPOAdmin@odot.oregon.gov

The work contemplated under an awarded contract includes all labor, materials, transportation, equipment and services for, and incidental to, the completion of all work in connection with the project described in the Contract Documents.

Solicitation Information:

This RFCQ is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system.

Quotes (bids) must be submitted through the OregonBuys system.

• Registration in OregonBuys is required to submit a quote. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website:

https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance.

• Each offeror is responsible for ensuring that its vendor information is current and correct in

OregonBuys. ODOT will accept no responsibility for incorrect vendor information.

This procurement is being conducted as an intermediate procurement in accordance with ORS 279B.

No public opening of quotes will be held.

Any questions regarding this RFCQ should be directed to the Purchaser identified in OregonBuys for this RFCQ. Any changes to (addenda) or notices regarding the RFCQ will be posted on OregonBuys.

The offeror must select “Yes” on the Terms & Conditions tab in OregonBuys or the quote will be rejected.

The offeror must submit the attached Competitive Quote Form (Parts 1 and 2) no later than the Bid Opening Date and time specified in OregonBuys in order to be considered for award.

Quotes must be submitted via OregonBuys. Quotes submitted by any other means will be rejected.

ALL REQUIRED DOCUMENTS SHOULD BE SUBMITTED AS ONE PDF ATTACHMENT.

The specifications in Attachment A include a “brand name or approved equal” specification. Other brands will be considered if they are of equal or better quality, utility, durability, function, and purpose, as determined by ODOT. To request approval of an alternate brand, submit a request by email to the ODOT contact person listed on page 1 of the RFCQ no later than 5 calendar days prior to the quote submission deadline. The request must include sufficient information for ODOT to determine product acceptability including, but not limited to, detailed product specifications.

Attachments: The following attachments, which have been uploaded into Oregon Buys, are incorporated into this RFCQ and will be incorporated into any resulting contract as part of the Contract Documents.

Attachment A – Specifications Attachment C – Terms and Conditions

Attachment B – Sample Agreement Form Attachment D – Contract Closeout Compliance Checklist https://oregonbuys.gov/bso/ https://oregonbuys.gov/bso https://www.oregon.gov/das/ORBuys/Pages/vendorregistration.aspx

Attachment E – Camera Layout

Method of Award:

ODOT intends to award a contract to the lowest responsible offeror whose quote complies with the requirements.

COMPETITIVE QUOTE FORM

The offeror must submit this form by the Bid Opening Date and time specified in OregonBuys for this

RFCQ.

RFCQ No. S-73000-00006718/35650 – McMinnville Maintenance Station Camera Upgrade

Part 1: Offeror Information/ Signature

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person: Phone:

Email:

CCB #: CCB

Expiration:

By signature below, the undersigned Authorized Representative of the offeror hereby certifies on behalf of the offeror that:

1. The offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all attachments and addenda, if any) if awarded a contract under this solicitation.

2. In accordance with ORS 279A.110(4), the offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin.

And, pursuant to ORS 279A.110, The offeror has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business certified under ORS 200.055.

Authorized Representative

Printed Name and Title:

Authorized Representative Signature:

https://www.oregonlegislature.gov/bills_laws/ors/ors279a.html

Part 2: Offeror References for Comparable Projects

In order to determine whether an offeror meets the standards of responsibility set forth in the procurement code and related administrative rules, ODOT requires information on the offeror’s past performance. The offeror must check one of the two checkboxes below. If the second checkbox is selected, the offeror must attach a completed Offeror References Form.

☐ The offeror has performed similar projects for ODOT within the past 3 years as the prime contractor under a contract between the offeror and ODOT. The offeror understands that if it is the apparent successful offeror, ODOT may still require that the offeror provide references, in which case the offeror must promptly provide them upon ODOT’s request.

☐ The offeror’s quote contains three references for similar projects on the Offeror References Form provided in this RFCQ.

Part 2 Cont. – Offeror References Form

REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE: If the offeror checked the second checkbox in Part 2, the offeror shall provide on this form a list of three different firms that can be contacted regarding the quality of services that the offeror provided in the last 4 years on projects of comparable size and scope.

Name of Firm:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Name of Firm:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Part 3: Pricing Submittal

Submittal of pricing: The offeror must complete online entry of all required pricing information in the “Item Information” section for this RFCQ (Bid Solicitation) in OregonBuys.

The quantities listed in the Item Information section for this RFCQ in OregonBuys are intended to serve only as a guide to offerors, and are not to be construed as a guarantee. All quantities are estimated and are for quote development purposes only. ODOT reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities.

AWARD REQUIREMENTS (for selected offeror only)

1. Prior to award of a contract, the winning offeror must submit the following to the ODOT Purchaser:

• Certificates of Insurance for required insurance coverages as stated in Attachment C. Each offeror is encouraged to discuss insurance requirements with their agent(s) prior to submitting a quote so any costs can be included in the price quote.

• Responsibility Inquiry Form:

https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section, Misc. Procurement Related Forms).

• Tax ID Number: ODOT TIN Request Form

• Conflict of Interest (COI) Disclosure forms – IF REQUIRED. All ODOT contractors must comply with ODOT’s Conflict of Interest Guidelines which requires a form for any actual or potential conflict. See https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section - Misc. Procurement Related Forms).

2. The winning offer must also comply with the following requirements:

• Business Registry: The winning offeror must be duly authorized to transact business in the state of Oregon through registration of its assumed business name (if any) or corporation with the Secretary of State Corporations Division. ODOT may require the winning offeror to provide its registry information prior to awarding a contract.

• W-9 Form: If the winning offeror has not received payments from ODOT before, the offeror will need to submit an IRS form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf.

• Nonresident Bidder Form. If the winning offeror is a nonresident bidder {as defined in ORS 279A.120(1)} and the contract amount exceeds $10,000, the offeror must submit to the Department of Revenue a Non-Resident Bidder Form prior to receiving final payment under the contract.

https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx https://www.oregon.gov/odot/Business/Procurement/DocsPSK/TINreq.docx https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.oregonlegislature.gov/bills_laws/ors/ors279a.html https://www.oregonlegislature.gov/bills_laws/ors/ors279a.html https://www.oregon.gov/DOR/forms/FormsPubs/nonresident-bidder_800-020.pdf