ITB for Non-profit Incubator Tenant Improvements Build Out

The City of Beaverton is seeking contractors for a Tenant Improvements project for the Oregon Startup Center (OSC) located on the third floor of the Beaverton E-Suites building. The procurement is an Invitation to Bid (ITB #24-095) for renovating 2,348 square feet of office space, which includes creating a Non-Profit Incubator, OSC offices, and a shared kitchenette. The project involves comprehensive tenant improvements, including architectural modifications, electrical and lighting updates, interior storefront installations, and potential alternates for window and door replacements. Contractors must submit bids electronically through the City's OpenGov e-Procurement portal by July 23, 2024, at 2:00 pm, with a non-mandatory pre-bid conference scheduled for July 2, 2024, at 10:00 am at Beaverton City Hall. Bidders are required to submit various forms, including a Subcontractor & Self-Perform List, First-Tier Subcontractor Disclosure Form, and a Bid Guaranty of 10% of the total bid amount. Contractor qualifications include having a valid license from the Construction Contractors Board, maintaining a drug testing program, and demonstrating responsibility through previous project experience, financial capacity, and integrity. The project is expected to be completed by June 30, 2025, with an estimated contract value between $400,000 and $500,000.

The procurement includes a Good Faith Effort (GFE) Program with an aspirational goal of 15% participation for COBID-certified (Certification Office of Business Inclusion & Diversity) firms. The project is supported by multiple funding sources, including a $850,000 Coronavirus State Fiscal Recovery Fund (CSFRF) grant and a $500,000 HUD Community Project Funding Grant. Multiple federal and local agencies, including the U.S. Department of Housing and Urban Development and the City of Beaverton, are involved in funding and oversight. The project will be subject to state prevailing wage rates and must comply with various regulatory standards, including ADA accessibility, fire safety, and energy efficiency guidelines. Contractors will need to integrate with existing infrastructure in the Beaverton E-Suites, working carefully in an occupied floor with multiple nearby tenants. The project aims to support nonprofit organizations by providing training, mentoring, and office space for startups, with services including technical assistance, classes, and meeting spaces. The total project cost is estimated at $1 million, with ongoing support from the City of Beaverton's general fund and additional grant resources.