NPI_TI_-_12725_MILLIKAN_WAY_-_SPECIFICATIONS.pdf

CITY OF BEAVERTON

NON-PROFIT INCUBATOR

PROJECT MANUAL

SPECIFICATIONS DIVISIONS 01 - 33

PERMIT/ BID SET

MARCH 29, 2024

CITY OF BEAVERTON MARCH 29, 2024

NON-PROFIT INCUBATOR PERMIT/ BID SET

SPECIFICATIONS TABLE OF CONTENTS SECTION 00 01 00 - 1

SECTION 00 01 00 - SPECIFICATIONS TABLE OF CONTENTS

PROJECT MANUAL

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 00 Specifications Table of Contents

-- Remainder provided by Owner’s Project Representative --

Introductory Information

Procurement Requirements

Contracting Requirements

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 Summary

01 23 00 Alternates

01 25 00 Substitution Procedures

01 25 00.01 Substitution Request Form, Bid Phase

01 25 00.02 Substitution Request Form, CA Phase

01 26 00 Contract Modification Procedures

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 57 22 Construction Indoor Air Quality

01 60 00 Product Requirements

01 61 16 Delegated Design Requirements

01 73 00 Execution

01 77 00 Closeout Procedures

DIVISION 02 - EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 03 - CONCRETE

03 30 10 Concrete Repairs

DIVISION 04 - MASONRY

-Not Used-

DIVISION 05 - METAL

05 50 00 Metal Fabrications

SPECIFICATIONS TABLE OF CONTENTS SECTION 00 01 00 - 2

DIVISION 06 - WOOD AND PLASTIC

06 10 00 Rough Carpentry

06 41 00 Architectural Casework

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 13 Penetration Firestopping

07 92 00 Joint Sealants

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Frames

08 12 16 Interior Aluminum Frames

08 14 16 Flush Wood Doors

08 31 13 Access Doors and Frames

08 41 26 All-Glass Entrances and Storefronts

08 71 00 Door Hardware

08 71 00.10 Door Hardware Sets

08 80 00 Glazing

DIVISION 09 - FINISHES

09 22 16 Non-Structural Metal Framing

09 29 00 Gypsum Board

09 51 13 Acoustical Panel Ceilings

09 54 46 Fabric-Wrapped Wall Panels

09 65 00 Resilient Flooring

09 65 13 Resilient Base and Accessories

09 68 00 Carpeting

09 84 30 Sound-Absorbing Units

09 91 00 Painting

DIVISION 10 - SPECIALTIES

10 11 00 Visual Display Units

10 14 00 Signage

10 44 00 Fire Protection Specialties

DIVISION 11 - EQUIPMENT

11 30 10 Appliances

DIVISION 12 - FURNISHINGS

12 24 13 Roller Window Shades

SPECIFICATIONS TABLE OF CONTENTS SECTION 00 01 00 - 3

DIVISION 13 - SPECIAL CONSTRUCTION

-Not Used-

DIVISION 14 - CONVEYING EQUIPMENT

-Not Used-

DIVISION 21 - FIRE SUPPRESSION

21 05 10 Design-Build Fire Suppression Systems

DIVISION 22 - PLUMBING

22 05 10 Design-Build Plumbing Systems

DIVISION 23 - HEATING VENTILATING AND COOLING

23 05 10 Design-Build HVAC Systems

DIVISION 26 - ELECTRICAL

26 00 00 Basic Electrical Requirements

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33 Raceway and Boxes for Electrical Systems

26 05 36 Cable Trays for Electrical Systems

26 05 53 Identification for Electrical Systems

26 09 23 Lighting Control Devices

26 24 13 Switchboards

26 24 16 Panelboards

26 27 26 Wiring Devices

26 28 13 Fuses

26 28 16 Enclosed Switches and Circuit Breakers

26 50 00 Lighting

26 51 00 Interior Lighting

26 56 00 Exterior Lighting

DIVISION 27 - COMMUNICATIONS

27 05 00 Common Work Results for Communications

27 05 26 Grounding and Bonding for Communications Systems

27 05 28 Pathways for Communication Systems

27 11 16 Communications Cabinets, Racks, Frames., And Enclosures

DIVISION 28 - ELECTRICAL SAFETY AND SECURITY

28 31 10 Design-Build Fire Detection and Alarm

SPECIFICATIONS TABLE OF CONTENTS SECTION 00 01 00 - 4

DIVISION 31 - EARTHWORK

-Not Used-

DIVISION 32 - EXTERIOR IMPROVEMENTS

-Not Used-

DIVISION 33 - UTILITIES

-Not Used-

END OF TABLE OF CONTENTS

SUMMARY SECTION 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Owner-furnished/Owner-installed (OFOI) products.

4. Work restrictions.

5. Specification and Drawing conventions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2. Section 01 73 00 "Execution" for coordination of Owner-installed products.

1.3 PROJECT INFORMATION

A. Project Identification: City of Beaverton Non-Profit Incubator.

1. Project Location: Beaverton, Oregon.

B. Owner: City of Beaverton, 12725 Millikan Way, PO Box 4755, Beaverton OR 97076.

C. Architect: Thomas Robbins, Integrus Architecture, 707 SW Washington St #1200, Portland, OR 97205.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Tenant improvement to the third floor of the existing Beaverton building to convert portion of an office suite into the OSC non-profit incubator and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 OWNER-FURNISHED/OWNER-INSTALLED (OFOI) PRODUCTS

A. The Owner will furnish and install products as indicated.

1.6 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

SUMMARY SECTION 01 10 00 - 2

B. On-Site Work Hours: Limit work to between 7:00 a.m. to 5:00 p.m., Monday through Sunday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

C. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Project site is not permitted.

D. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner.

E. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

F. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days (48 hours) in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

G. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified in Drawings are described in detail in the Specifications. One or more of the following are used in Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

SUMMARY SECTION 01 10 00 - 3

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION

THIS PAGE INTENTIONALLY BLANK

ALTERNATES SECTION 01 23 00 - 1

SECTION 01 23 00 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Administrative and procedural requirements for alternates.

2. Alternate schedule.

B. Related Requirements:

1. Section 08 12 16 “Interior Aluminum Frames” for Alternate 2.

2. Section 08 41 26 “All-Glass Entrances and Storefronts” for Alternate 2.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternates into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include, as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation, whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other Work of the Contract.

C. Schedule: A Part 3 "Schedule of Alternates" Article is included at the end of this Section.

Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS

- NOT USED -

ALTERNATES SECTION 01 23 00 - 2

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Interior storefront at existing offices.

1. Refer to Drawings for Alternate no. 1.

B. Alternate No. 2: Frameless glass systems at interior glazing locations.

1. Base Bid: Provide interior aluminum storefront system as indicated on Drawing and as specified in Section 08 11 16 “Interior Aluminum Frames”.

2. Alternate: Instead of an interior aluminum storefront system. Provide a frameless all-glass system as indicated on Drawing and as specified in Section 08 41 26 “All-Glass Entrances and Storefronts”.

SUBSTITUTION PROCEDURES SECTION 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 01 60 00 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required to meet other Project requirements but may offer advantage to Owner.

1.4 SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: For substitution tracking purposes, use applicable forms attached to this Section:

a. Substitution Request Form for Substitution Requests Prior to Bidding.

b. Substitution Request Form for Substitution Requests During Construction Administration.

2. Documentation: In addition to Substitution Request Form, show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product, fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by others that will be necessary to accommodate proposed substitution.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

SUBSTITUTION PROCEDURES SECTION 01 25 00 - 2

g. Research reports evidencing compliance with building code in effect for Project, from ICC-ES, if applicable.

h. Cost information, including a proposal of change, if any, in the Contract Sum.

i. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

j. Additionally, for Substitutions for Convenience:

1) Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

2) Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

3) List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

4) Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within five (5) working days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within ten(10) working days of receipt of request, or five (5) working days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order Request (COR), Construction Change Directive (CCD), or Architect's Supplemental Instructions (ASI) for minor changes in the Work.

b. Default to Specification: Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

B. Sustainability of Substitutions: Demonstrate with documentation from proposed manufacturer of substitution items that such materials or products meet or exceed sustainability requirements indicated or inherent sustainability attributes of basis-of-design products.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES SECTION 01 25 00 - 3

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than ten (10) working days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided for compliance with Project sustainability requirements.

c. Requested substitution provides specified warranty.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 calendar days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided for compliance with Project sustainability requirements.

e. Requested substitution provides specified warranty.

f. Substitution request is fully documented and properly submitted.

g. Requested substitution will not adversely affect Contractor's construction schedule.

h. Requested substitution has received necessary approvals of authorities having jurisdiction.

i. Requested substitution is compatible with other portions of the Work.

http://www.arcomnet.com/sustainable_design.aspx?topic=115 http://www.arcomnet.com/sustainable_design.aspx?topic=115

SUBSTITUTION PROCEDURES SECTION 01 25 00 - 4

j. Requested substitution has been coordinated with other portions of the Work.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (NOT USED)

S U B S T I T U T I O N R E Q U E S T F O R M Advancement of Construction Technology For Substitution Requests During Bid Phase The Construction Specifications Institute

TO:

PROJECT:

SPECIFIED ITEM:

Section Page Paragraph Description

The undersigned requests consideration of the following:

PROPOSED SUBSTITUTION:

Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes description of changes to Contract Documents which proposed substitution will require for its proper installation.

The undersigned states that the following paragraphs, unless modified on attachments, are ALL correct:

1. THE PROPOSED SUBSTITUTION DOES NOT AFFECT DIMENSIONS SHOWN

ON DRAWINGS.

2. THE UNDERSIGNED WILL PAY FOR CHANGES TO THE BUILDING DESIGN,

INCLUDING ENGINEERING DESIGN, DETAILING AND CONSTRUCTION

COSTS CAUSED BY THE REQUESTED SUBSTITUTION.

3. THE PROPOSED SUBSTITUTION WILL HAVE NO ADVERSE EFFECT ON

OTHER TRADES, THE CONSTRUCTION SCHEDULE, OR SPECIFIED

WARRANTY REQUIREMENTS.

4. MAINTENANCE AND SERVICE PARTS WILL BE LOCALLY AVAILABLE FOR

THE PROPOSED SUBSTITUTION.

The undersigned further states that the function, appearance and quality of the Proposed Substitution are equivalent or superior to the Specified Item.

Submitted by: For use by Design Consultant:

Signature

Firm Accepted Accepted as noted

Address: Not Accepted Received too late

By:

Date: Date:

Telephone: Remarks:

Attachments:

S U B S T I T U T I O N R E Q U E S T F O R M Advancement of Construction Technology For Substitution Requests During The Construction Specifications Institute Construction Administration Phase

TO:

PROJECT:

SPECIFIED ITEM:

Section Page Paragraph Description

The undersigned requests consideration of the following:

PROPOSED SUBSTITUTION:

Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes description of changes to Contract Documents which proposed substitution will require for its proper installation.

Substitutions for After Bidding: The undersigned states that the substitution is requested DUE TO AT LEAST ONE of the following conditions (indicate and substantiate condition in attachments; failure to identify one of these conditions will result in rejection of the substitution):

1. SPECIFIED PRODUCT IS NO LONGER AVAILABLE.

2. SPECIFIED PRODUCT IS NO LONGER COMPATIBLE, DUE TO CHANGES

IN THE DESIGN DURING CONSTRUCTION.

3. A CHANGE IN GOVERNING REGULATORY REQUIREMENTS MAKES A

REVISION IN DESIGN OR MATERIAL USAGE MANDATORY.

4. SUBSTITUTION OFFERS THE OWNER A SUBSTANTIAL ADVANTAGE IN

COST, TIME, ENERGY CONSERVATION, OR OTHER CONSIDERATIONS

(Provide substantiation for review).

The undersigned further states that the function, appearance and quality of the Proposed Substitution are equivalent or superior to the Specified Item.

Submitted by: For use by Design Consultant:

Signature

Firm Accepted Accepted as noted

Address: Revise and Resubmit Not Accepted

By:

Date: Date:

Telephone: Remarks:

Attachments:

CONTRACT MODIFICATION PROCEDURES SECTION 01 26 00 - 1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 01 25 00 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 01 31 00 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710 “Architect’s Supplemental Instructions (ASI)” or other form agreed to by Owner and Contractor.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or fourteen (14) working days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use AIA Document G709 “Proposal Request (PR)” or other form acceptable to Owner and Architect.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order

CONTRACT MODIFICATION PROCEDURES SECTION 01 26 00 - 2

for signatures of Owner and Contractor on AIA Document G701 “Change Order (CO)” or other form acceptable to Owner and Architect.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714 “Construction Change Directive (CCD)” or other form acceptable to Owner and Architect. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a description of change in the Work. It may also designate method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (NOT USED)

PAYMENT PROCEDURES SECTION 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Owner’s Division 00 document "Proposed Schedule of Values Form" or other similar document for requirements for furnishing proposed schedule of values with bid.

2. Section 01 26 00 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

3. Section 01 32 00 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. A Cost-loaded Critical Path Method (CPM) Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than five

(5) working days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

4. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name.

c. Owner's Project number.

PAYMENT PROCEDURES SECTION 01 29 00 - 2

d. Name of Architect.

e. Architect's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703 “Continuation Sheet” or other form acceptable to Owner and Architect.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five (5) percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Purchase Contracts: Provide a separate line item in the schedule of values for each Purchase contract. Show line-item value of Purchase contract. Indicate Owner payments or deposits, if any, and balance to be paid by Contractor.

7. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

8. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

9. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five (5) percent of the Contract Sum and subcontract amount.

10. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent

PAYMENT PROCEDURES SECTION 01 29 00 - 3

with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/ Contractor Agreement, or date as agreed to by Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Architect by the date agreed to by Owner and Contractor.

D. Application for Payment Forms: Use AIA Document G702 “Application and Certificate for Payment” and AIA Document G703 “Continuation Sheet” as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Alternatively, submit Application for Payment in Portable Document Format (PDF) with digital signatures.

2. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

PAYMENT PROCEDURES SECTION 01 29 00 - 4

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

5. List of Contractor's principal consultants.

6. Copies of building permits.

7. Copies of authorizations and licenses from authorities having jurisdiction (AHJ) for performance of the Work.

8. Initial progress report.

9. Report of preconstruction conference.

10. Submit the following, if not submitted prior to executing the Contract:

a. Certificates of insurance and insurance policies.

b. Performance and payment bonds.

c. Data needed to acquire Owner's insurance.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 01 77 00 "Closeout Procedures."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

PAYMENT PROCEDURES SECTION 01 29 00 - 5

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706 “Contractor’s Affidavit of Payment”.

6. AIA Document G706A “Contractor’s Affidavit of Release of Liens”.

7. AIA Document G707 “Consent of Surety to Final Payment”.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 - PRODUCTS (NOT USED)

PROJECT MANAGEMENT AND COORDINATION SECTION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 01 32 00 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 01 73 00 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

1.4 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

PROJECT MANAGEMENT AND COORDINATION SECTION 01 31 00 - 2

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: On discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Owner name.

3. Owner's Project number.

4. Name of Architect.

5. Architect's Project number.

6. Date.

7. Name of Contractor.

8. RFI number, numbered sequentially.

9. RFI subject.

10. Specification Section number and title and related paragraphs, as appropriate.

11. Drawing number and detail references, as appropriate.

12. Field dimensions and conditions, as appropriate.

13. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

14. Contractor's signature.

PROJECT MANAGEMENT AND COORDINATION SECTION 01 31 00 - 3

15. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 “Request for Information (RFI)” or form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow five (5) working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day. For RFIs requiring Architect’s subconsultant review, allow ten (10) working days for Architect's response for each RFI.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 01 26 00 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within three (3) working days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log prior to each progress meeting. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI numbers, including RFIs that were returned without action or withdrawn.

5. RFI descriptions.

6. Date the RFIs were submitted.

7. Date Architect's responses were received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

PROJECT MANAGEMENT AND COORDINATION SECTION 01 31 00 - 4

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within three (3) working days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Use of Architect's Digital Data Files: Digital data files of Architect's BIM or CAD drawings will be provided by Architect for Contractor's use during construction.

1. Digital data files may be used by Contractor in preparing coordination drawings, Shop Drawings, and Project Record Drawings.

2. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to Contract Drawings.

3. Digital Drawing Software Program: Contract Drawings will be made available in version of digital drawing software program used by Architect.

4. Contractor and their subcontractors shall execute a data licensing agreement in the form of AIA Document C106 “Digital Data Licensing Agreement” or other agreement form acceptable to Owner and Architect.

5. For projects without BIM model, the following CAD files will be furnished for each appropriate discipline:

a. Floor plans.

b. Reflected ceiling plans.

B. Portable Document Format (PDF) File Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

1. Assemble complete submittal package into a single indexed file, incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.8 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times a minimum of five (5) working days prior to meeting.

2. Agenda: Prepare the meeting agenda for distribution at the meeting. Distribute a draft agenda in digital format to all invited attendees prior to the meeting.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three (3) working days of the meeting.

B. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity when required by other Sections and when required for coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and

PROJECT MANAGEMENT AND COORDINATION SECTION 01 31 00 - 5

installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the activity under consideration, including requirements for the following:

a. Contract Documents.

b. Related RFIs.

c. Related Change Orders.

d. Submittals.

e. Purchases.

f. Deliveries.

g. Review of mockups, where applicable.

h. Coordination with other work.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction (AHJ).

t. Protection of adjacent work.

u. Installation procedures.

v.…