ITB - All Season Pre-Coated Patching Material (ASPPM) for Harris County Precinct 3

Harris County Precinct 3 is seeking bids for an Invitation to Bid (ITB) for All Season Pre-Coated Patching Material (ASPPM) with project unique identifier UPIN 25103MF3RJ01. The procurement is for a one-year contract beginning approximately October 1, 2025, with potential for up to four additional one-year renewals. The contract requires vendors to furnish and/or deliver patching material to various job sites within Precinct 3, with delivery options including F.O.B. Job Site or F.O.B. Plant. Specific technical requirements mandate precise aggregate gradations, asphalt material properties, and mixture testing standards, including specifications for residual asphalt content, hydrocarbon volatile content, moisture content, and water damage resistance. Bids must be submitted through the Bonfire online platform by August 25, 2025, before 2:00 P.M. local time in Houston, with questions to be submitted in writing prior to the deadline. Measurement and payment will be calculated by ton, cubic yard, or 60-lb bag, with Harris County reserving the right to order materials in any quantity at the unit prices bid.

The county emphasizes engagement with minority- and woman-owned businesses (M/WBEs) and expects vendors to make good faith efforts to support this goal. Vendors must complete a Certificate of Interested Parties (Form 1295) and provide comprehensive documentation, including safety data sheets for hazardous materials. Insurance requirements are stringent, mandating specific coverage types and amounts from Texas-licensed insurers with an A.M. Best rating of at least A-VII. Two vendors have already submitted proposals: Waller County Asphalt, Inc. with a contract value of $8,920.00 and Greenville Enterprises LLC with a proposal of $16,450.00. The county may award contracts to multiple vendors, designating some as "Primary" and others as "Secondary" vendors, with purchases of related items limited to 20% of total annual contract purchases. Pricing must be all-inclusive, covering labor, material, equipment, and associated costs, with provisions for CPI-U based price adjustments in subsequent renewal years.