5-Policy for Payment.pdf

This document is a Policy for Payment of Material on Hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines the procedures for contractors to request compensation for nonperishable materials that have been delivered to work locations or acceptable storage places but have not yet been incorporated into the project. Eligible materials must be sampled, tested, approved, certified, and ready for incorporation, with specific examples including concrete traffic barriers, precast concrete box culverts, concrete piping, steel girders, and other items deemed reasonable by the Engineer.

The policy stipulates that payment for material on hand will only be made for materials authorized for purchase by work order or written approval of the Engineer. The total payment will not exceed the actual cost as established by invoice, and materials without a paid invoice within 60 days will be ineligible for payment. Contractors must submit monthly material on hand forms until the total value reaches $0, and by submitting a request, they authorize Harris County Engineering Department to audit their records. The document emphasizes that payment does not constitute acceptance of materials and the Engineer may exclude payment for any materials if the department determines noncompliance with the policy's requirements.