ITB 34901-13602 Stratton Hats - UPDATED

The Tennessee Department of Safety and Homeland Security has issued an Invitation to Bid (ITB #34901-13602) for a five-year contract to procure Stratton Campaign Style S-40 Triple Beam straw hats, hat accessories, and related equipment specifically for the State Trooper Highway Patrol. The procurement seeks specific items including straw hats in sizes 6 1/2 through 7 7/8 with various fit options, black patent leather straps, hat cords with silver or gold acorns, and clear vinyl rain covers in sizes Small through XLarge. All items must be Stratton-branded with no substitutions permitted, and must meet detailed specifications including precise crown height, brim width, and construction requirements. Bidders must submit responses through the state's Edison supplier portal by March 20, 2025 at 4:00 p.m. CDT, with written questions due by March 7, 2025 at 2:00 p.m. CT. Delivery of all items is expected by March 3, 2025, with orders required to be fulfilled within 120 days of receiving an approved purchase order. Potential contractors must provide documentation of sales tax registration and complete a diversity business participation form.

The state actively encourages participation from minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises through its Governor's Office of Diversity Business Enterprise program. Contractors must carry specified insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. The maximum contract liability is expected to exceed $150,000, with pricing required to remain firm for 365 days and subsequent price adjustments subject to specific conditions (increases over 7% require a contract amendment). The contract will be awarded to a single contractor offering the lowest cost who meets all requirements, with a potential 180-day extension option available. Delivery for all items will be to the Supply Division located at 225 Ezell Pike in Nashville, Tennessee. Bidders must also comply with the Iran Divestment Act requirements and be prepared to submit comprehensive documentation demonstrating their ability to meet the precise specifications for Stratton hat products.