ITB-2526-119 Vocera Electrical Infrastructure Installation

This Invitation to Bid (ITB-2526-119) is issued by North Clackamas School District No. 12 in Clackamas County, Oregon, for electrical infrastructure installation to support Vocera push-to-talk communication devices across multiple school facilities. The project scope involves installing dedicated electrical outlets and circuits at 23 school locations organized across five feeder groups (Milwaukie High School Feeder, Adrienne C. Nelson High School Feeder, Clackamas High School Feeder, Rex Putnam High School Feeder, and Owen Sabin facilities), with approximately 33 circuits and 67 outlets (combination of quad and double outlets with blue face plates) needed to support JAR Systems charging stations. Work will encompass all labor, materials, equipment, supervision, permits, and incidentals necessary for completion, with circuits designed to support up to four JAR Adapt12-USBC charging units per circuit on 15-amp 120-volt circuits. Key objectives include supporting Phase Two of the District's districtwide communication enhancement initiative following a Phase One pilot completed in fall 2025. Bidders must be registered with the Oregon Construction Contractors Board, maintain a qualifying employee drug-testing program, comply with Oregon Prevailing Wage Rates (effective January 5, 2026 with amendments dated February 18, 2026), and submit performance and payment bonds equal to the full contract price, along with a bid bond equal to 10 percent of the total bid amount. Critical deadlines include a mandatory pre-bid meeting on March 23, 2026 at 8:00 AM (beginning at Riverside Elementary School with site visits to three locations), deadline for questions on April 2, 2026, bid submission deadline of 2:00 PM Pacific Time on April 9, 2026 (to the District's Purchasing Office at 12400 SE Freeman Way, Milwaukie, OR 97222), with an anticipated award date of April 10, 2026, Notice to Proceed of April 17, 2026, construction start of April 20, 2026, Substantial Completion targeted for June 16, 2026, and Final Completion required by June 30, 2026. Liquidated damages of $1,000 per calendar day will be assessed for delays beyond the Substantial Completion date.

The District encourages bids from Minority, Women-Owned Businesses, Emerging Small Businesses, and Service-Disabled Veteran-Owned Businesses and applies Oregon preference rules for goods and services manufactured or produced in Oregon, though no specific set-aside percentages or restrictions limiting participation to these categories are noted in the procurement documents. No incumbent contractors or existing vendor information is identified in the available solicitation materials. The contract requires contractors to maintain comprehensive insurance coverage including workers' compensation, employer's liability, commercial general liability with combined single limits of $2,000,000 per occurrence and $2,000,000 annual aggregate, automobile liability with combined single limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, and professional liability with combined single limits of $1,000,000 per occurrence and $1,000,000 annual aggregate (when applicable), with all carriers maintaining an A.M. Best rating of A VII or better. Award will be made to the lowest responsive and responsible bidder based on the base bid modified by owner-accepted alternates. All workers must undergo criminal background checks and comply with District environmental health and safety requirements exceeding Oregon OSHA standards. The specific contract award value or budget range is not disclosed in the available solicitation documents; the contract template lists the contract sum as "$000," indicating the final price will be determined following the competitive bidding process.