ITB # 25-110 Overhead Door Repair Services for Clayton County, Georgia

Clayton County, Georgia issued Invitation to Bid #25-110 for overhead door repair services to support the county's seventeen fire stations, Regional Training Facility, and other county-owned buildings. The scope of services encompasses routine repairs, emergency repairs, and maintenance of overhead doors and associated equipment including remote door openers, pull chain operations, and bay exhaust systems. Qualified bidders must demonstrate a minimum of three years of experience in overhead door repair services and provide at least four professional references, with pricing structured across labor hourly costs, materials pricing with a percentage discount off list, and service call charges not to exceed half the quoted hourly cost. All repairs must carry a minimum one-year warranty on parts and a ninety-day warranty on labor, with emergency services available twenty-four hours, seven days per week with a maximum four-hour on-site response time, and routine repairs requiring response within twenty-four hours during business hours. A non-mandatory pre-bid conference was scheduled for Thursday, August 7, 2025, at 10:00 A.M. EST conducted virtually, with bid submissions due by 3:00 P.M. EST on Thursday, August 28, 2025, through https://www.bidnetdirect.com/georgia/claytoncounty. The initial contract term is one year with options to renew for four additional successive one-year terms through December 31st, with the county intending to award to the lowest cost responsive bidder meeting responsibility standards while reserving the right to make multiple awards or no award.

Clayton County had no Small Local Business Enterprise (SLBE) subcontracting goal but encouraged utilization of small, minority, or woman-owned businesses. Bonding was not required; however, bidders were required to maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence with a $2,000,000 aggregate, plus Workers' Compensation and Commercial Automobile Liability Insurance as specified, along with compliance with E-Verify requirements and provision of all required certifications, licenses, and proof of authorization to conduct business in Georgia. The county awarded contracts to two vendors on November 4, 2025: DH Pace (Peachtree Corners, Georgia) with a total contract value of $1,060.00 and regular time labor at $120.00 per hour, and Levonne Industries, LLC (Atlanta, Georgia) with a total contract value of $891.00 and regular time labor at $115.00 per hour, with both contracts effective December 1, 2025. The pricing structures for both awardees included varying rates for overtime, holiday, and emergency services, reflecting the county's need for comprehensive coverage across multiple service categories with different response time and complexity requirements.