ITB 24-25-83 printing personalization & mailing of tax coupon book mail packages

The Florida Department of Revenue (FDOR) has issued Invitation to Bid (ITB) 24-25-83 for printing, personalization, and mailing of tax coupon book mail packages, specifically targeting sales and use tax (SUT) and solid waste (SW) monthly and quarterly tax returns for paper filing taxpayers. The contract will cover production of approximately 130,000 coupon books annually, with the successful vendor responsible for printing personalized coupon books, inserting them into outgoing envelopes alongside instruction sets and return envelopes, and submitting packages to the United States Postal Service for mailing. The procurement is specifically targeting Leon County and will run for five years with potential renewals. Bidders must demonstrate capability to maximize postal discounts using CASS-supported software and route-based sorting methodologies. The initial bid opening and response deadline is July 16, 2025, with contractors required to provide unit pricing based on estimated annual volume ranges for different book types. Evaluation will likely focus on pricing, technical capabilities, postal optimization strategies, and compliance with state printing and mailing requirements.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Pricing will be subject to annual adjustments using the Producer Price Index for commercial printing, with a maximum adjustment of 5% per year. The contract will be funded through annual legislative appropriations, and awarded vendors must comply with state requirements including E-Verify, public records laws, and vendor responsibility disclosures. Historical data indicates significant postal cost savings potential, with 155,917 SUT coupon books and 2,145 SW coupon books mailed in 2024. While specific budget ranges are not definitively stated, the contract's scope suggests a substantial annual investment in printing and mailing services. Vendors will need to demonstrate robust technological infrastructure for personalized printing, envelope insertion, and postal optimization to be competitive in this procurement.