IOCI Studio Camera Supporting Pedestal

The Department of Central Management Services on behalf of the Illinois Office of Communication and Information is soliciting bids for Sachtler brand name professional studio camera supporting pedestals for its production studio in Springfield, Illinois under IFB 27-416CMS-IOCI4-B-53773, with bids due October 21, 2026 and a mandatory pre-bid webinar on September 29, 2026 at 3:00 p.m. A 5% Business Enterprise Program goal applies to certified minority-owned, women-owned, and disability-owned businesses.

The scope is three Sachtler System 60 Vario 2-80 Steering Pedestals, each with a minimum 143-pound payload capacity, adjustable height range of 25 to 50 inches, 30-inch on-shot stroke, 360-degree panning, 35-inch tracking width, and interchangeable modular base configurations for studio production. All equipment must be new, unused, and free from defects. Vendor must be the manufacturer or an authorized Sachtler dealer or distributor, with proof of authorization required upon request.

The specification is Sachtler brand name only, limiting competition to the single manufacturer or its authorized channels. All products must include a one-year manufacturer's warranty, with registration-based extensions available at no charge (two years for the Video 60 Plus Studio Fluid Head, one year for the pedestal). Warranty coverage is included in pricing and factors into the lowest-cost evaluation.

Delivery is F.O.B. destination to any Illinois governmental unit location, with all transportation and handling costs borne by the vendor. The initial contract term runs through June 30, 2027, with a maximum total term not exceeding ten years including renewals. Bid prices must remain firm for 90 days following opening. The State will award to the lowest priced responsive and responsible bidder. No bid bonds or performance bonds are required. The vendor must maintain general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate and auto liability of $1 million per occurrence. Electronic submissions through BidBuy must include vendor disclosure forms, an offer, the contract, and a BEP Utilization Plan.