Invitation to Bid: South Beach Placemaking Project

The City of Newport, Oregon is seeking bids for the South Beach Placemaking Project, a comprehensive infrastructure and landscape improvement initiative targeting Ferry Slip Road and surrounding areas. This procurement is an Invitation to Bid (ITB) that will be awarded to the lowest responsive and responsible bidder, with bids due on November 18, 2025, at 2:00 PM. The project encompasses six potential alternates involving gateway improvements, medians, pedestrian enhancements, and concrete inlays, with a total contract duration estimated at six months from the Notice to Proceed. Bidders must submit detailed qualifications including financial data, previous experience, contractor licensing, and subcontractor information. Specific deliverables include landscape and infrastructure improvements such as grading, earthwork, topsoil placement, seeding, planting, landscaping, irrigation, concrete work, and electrical installations. A mandatory pre-bid conference is scheduled for November 4, 2025, at 1:30 PM, and the City reserves the right to select alternates based on available budget. Evaluation criteria will focus on technical compliance, bidder qualifications, and overall project responsiveness.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Bidders are required to provide a 10% bid bond and performance/payment bonds, with liquidated damages set at $200 per day for delays in substantial completion. The project is funded through the City of Newport and is part of the South Beach / US 101 Refinement Plan, which aims to complete eight priority projects by the end of 2025. While no incumbent vendors are mentioned, the project involves integrating new infrastructure including multiple water meters, irrigation systems using Hunter and Netafim equipment, and electrical systems with new bollard lighting, junction boxes, and controllers. Contractors must comply with prevailing wage rates, worker protections, and Oregon state contracting regulations. Though a specific budget range is not disclosed, the comprehensive nature of the project suggests a significant municipal investment in infrastructure and landscape improvements.