Invitation to bid for on site annual fire alarm testing and inspection

The Oregon Department of Human Services, through its Stabilization and Crisis Unit (SACU), is issuing an Invitation to Bid (ITB) #S-10000-00004968 for annual fire alarm testing and inspection services across eighteen (18) SACU homes located in Clackamas, Lane, Linn, Marion, Multnomah, and Yamhill counties. The procurement seeks a qualified contractor to comprehensively test and inspect fire suppression systems, including wet sprinkler systems, fire alarms, power supplies, notification appliance circuits, smoke detectors, heat detectors, pull stations, audio visuals, and waterflow systems. Key deliverables include annual preventative maintenance, detailed reporting to local fire departments, and comprehensive system evaluations at each location. The contract is anticipated to have an initial five-year term with potential renewals up to ten years total. Bid submissions were due by December 9, 2022, at 3:00 PM Pacific time, with the agency evaluating bids based on responsiveness, contractor responsibility, cost comparison, and minimum qualifications. Evaluation criteria will include the bidder's ability to meet technical specifications, demonstrate proper licensing and certifications, and provide the lowest responsive and responsible bid.

The ITB includes specific requirements for Disadvantaged Business Enterprise (DBE) participation, mandating that bidders develop a Certified Disadvantaged Business Outreach Plan detailing strategies for soliciting and engaging Certified Firms through the Oregon Certification Office for Business Inclusion and Diversity (COBID). Eligible certified businesses include minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders must provide a list of previously contracted Certified and non-Certified Firms and indicate potential subcontracting opportunities. While specific budget ranges were not explicitly detailed, the contract will cover testing and inspection services for eighteen locations with pricing structured on a per-location basis. Contractors must possess all required state licensing, insurance, and registrations to legally conduct business in Oregon, and will be required to report the identity and value of any subcontracts to COBID if awarded. The procurement does not specify an incumbent vendor and appears to be establishing a new service contract for these fire suppression system inspections.