Invitation for Bid (IFB) A241009871 Third Party Logistics Provider

The California Governor's Office of Emergency Services (Cal OES) is seeking a Third Party Logistics (3PL) Provider through Invitation for Bid (IFB) #A241009871 to manage two critical warehouses located in Corona and Dixon, California. The selected contractor will be responsible for storing and distributing all-hazards and medical emergency countermeasure equipment and commodities throughout the state. Mandatory qualifications include a minimum of 3 years' experience in warehouse operations and working with state/federal governments in emergency management. Key operational requirements involve managing warehouse activities Monday through Friday from 0700-1600 PT, with the ability to prepare and ship orders within one hour during disaster scenarios. Bidders must attend one of two mandatory bidder's conference/walkthroughs scheduled for November 13 and November 14, 2024, with questions accepted until November 18, 2024, and final bid submissions due on December 3, 2024 at 2:00 PM PT. The bid will be evaluated based on comprehensive criteria including operational capabilities, technical requirements, and cost effectiveness, with a proposed contract award date of December 23, 2024.

The procurement includes potential set-aside preferences for small businesses, non-small business subcontractors, and disabled veteran business enterprises. The contractor must provide a comprehensive Warehouse Management System (WMS) capable of tracking inventory across multiple locations, including temporary "virtual warehouses" during emergencies, with up to sixteen Cal OES staff members requiring WMS licenses. The contract term is set from January 1, 2025, or upon approval, through December 31, 2026, with an option to extend for one additional 12-month term. Operational infrastructure requirements include providing all necessary equipment such as propane-powered forklifts, pallet jacks, laptops, printers, and shipping supplies. While specific budget details are not explicitly stated, the total agreement is structured with payments based on actual services performed at agreed-upon rates, with the total contract not to exceed a specified amount. The warehouses currently use propane-powered material handling equipment, with future plans to add electric charging capabilities at both warehouse locations in Corona and Dixon.