Question___Response_A241009871.pdf

November 26, 2024

IFB #A241009871, Third Party Logistics (3PL) Provider Addendum #2

Questions and Responses

Notice to Prospective Bidders:

The California Governor’s Office of Emergency Services (Cal OES) is releasing Addendum #2 to IFB

#A241009871, Third Party Logistics (3PL) Provider, based on questions submitted by potential bidders, with answers provided by Cal OES. Bidder’s names have been removed from the questions posed below.

Question 1: Does Cal OES have plans to install additional racking for either facility in the future? If so, is there a time frame for completion and an estimated number of pallet positions?

Response to Question 1: Additional racking may or may not be installed at either or both locations in the future. There is no set timeline on future potential activity.

Question 2: Can the State provide the Pallet Rack opening height of each level to ensure product fitment?

Response to Question 2: Upon award, the pallet rack specifications will be provided to the winning bidder.

Question 3: Will Contractor be allowed to use the State MHE equipment or will we need to use our own to include the floor scrubber and pallet wrapper?

Response to Question 3: The Contractor must provide all equipment and shipping supplies required to perform the services outlined in this Agreement including, but not limited to, forklifts, pallet jacks, laptops, printers, toner, paper, workstations, barcode scanners, etc., and shipping supplies including, but not limited to, stretch wrap, stretch wrap tool, packing tape, pallet caps, shipping labels, label printers, etc. Please refer to Exhibit A, Statement of

Work (SOW), Section 5.B.ii. Responsibilities, for more information.

Question 4: Will Contractor MHE be utilized by Cal OES or other contractors?

Response to Question 4: MHE may be utilized by Cal OES staff and other contracted warehouse staff.

Question 5: Will sites supply power to support additional electric MHE? Or does the contractor have to source propane powered MHE?

Response to Question 5: Currently propane power is required for MHE. There are plans to add power sources to MHE charging to both the Dixon and Corona sites.

Question 6: Will the State be managing the EHS programs at each facility or will the contractor be required to provide SDS, AED, First Aid and Spill Kits?

Response to Question 6: The Contractor will be required to supply first aid kits and eyewash stations. Spill kits and AEDs are provided onsite and maintained by Cal OES.

Question 7: Can the State clarify what the expectation is for the following: "Ability to view aggregate inventory across all geographic locations with the ability to filter by geographic location."

Response to Question 7: When a disaster occurs, Cal OES is called upon to establish a temporary staging area at a physical location separate from Dixon or Corona’s

Warehouses. Cal OES needs to track movement of equipment and commodities mobilized and demobilized from the site. The WMS must be capable of setting up ‘virtual warehouses’ within the main WMS for use during emergencies.

Question 8: If it is the Contractors responsibility to prepare BOLs, how far in advance will the

Contractor receive the shipping information prior to shipping?

Response to Question 8: The amount of prior notice is dependent on the mission. BOLs need to be prepared quickly and accurately. During a disaster, requests are received and shipped within one (1) hour.

Question 9: How many inbound pallets are expected to be received annually at each facility?

Response to Question 9: The number of inbound pallets depends on disaster response, the severity of the disaster, and the number of disasters supported during the year.

Question 10: What is the criteria CalOES will use to determine if a bidder is "responsive?"

Response to Question 10: A responsive bidder is one who meets all of the qualifications and bid requirements set forth in the Invitation for Bid (IFB).

Question 11: Will CalOES have a cutoff time for orders during normal operations?

Response to Question 11: Warehouse hours are Monday-Friday 0700-1600 PT. Please refer to

Exhibit A, Statement of Work (SOW), Section 5.B.i. Staffing for more information.

Question 12: Can the State provide a definition for what they mean when they intend to

"load data" into the WMS? Typically, this is an action performed by the Contractor. If the

State does intend to load data, please provide the number of employees for licensing purposes.

Response to Question 12: If activity is required outside of normal operating hours, it is possible Cal OES representatives will need to manage inventory. Number of staff needing licenses could be up to sixteen (16).

Question 13: What type of data is Cal OES intending to load into WMS?

Response to Question 13: Cal OES intends to load inventory and stockroom location changes, with the potential of the creation of virtual warehouses.

Question 14: If the Contractor provided a portal with real-time reporting that highlights inventory inbound/outbound transactions, would that meet the expectations the State is looking for?

Response to Question 14: Cal OES staff would need to be able to change inventory numbers, create BOLs, change stockroom locations, and create virtual warehouses within the portal.

Question 15: If Cal OES or another contractor damages equipment owned or leased by the awardee, who will absorb this cost?

Response to Question 15: : Please refer to Exhibit D Additional Provisions, which addresses appropriate insurance policies and related requirements.

Question 16: Where should the bidder place or add the cost for the required insurance within the Bid?

Response to Question 16: All items of expense shall be inclusive of costs, direct or indirect, as specified on Exhibit B-1, Cost Sheet.