Investigation Interview Audio/Video Recording Sys

Columbus Consolidated Government (Columbus, Georgia) is requesting quotes on one digital audio/video interview recording system, specifically a Legaltek LX Oracle (LXO) 1080P HD or current production model equivalent, for the Columbus Fire & EMS Department under RFB 23-0012, with quotes due April 12, 2023 at 2:30 p.m. EST. This is a closed procurement; Mobile Communications America Inc was awarded the contract on May 3, 2023 for $9,208.18.

The scope is a turn-key solution including equipment procurement, labor, materials, and training. The system installation comprises a separate interview room with camera and microphone components, a control room housing the DVR with a single monitor, and hard line feeds to three nearby investigator workstations. Delivery is to the Fire Marshal's Office at 510 10th Street, 2nd Floor, Columbus, Georgia 31901. All freight, shipping, and delivery charges must be included in the quoted price with no additional City authorization.

Submission requirements include pricing form, statement of qualifications, E-Verify/GSICA affidavit, communication acknowledgment form, addenda acknowledgement, federal compliance form, insurance checklist, product literature, manufacturer warranty information, business license, and Form W-9. Vendors must submit electronically via DemandStar and acknowledge receipt of both addenda to avoid non-responsive determination. A virtual opening via Microsoft Teams occurred during the 3:00 p.m. hour on the due date; attendance was invited but not required. Site visits could be scheduled by contacting Fire Deputy Chief Ricky Shores at 706-225-4212.

Insurance requirements included worker's compensation, general liability, automobile liability, umbrella/excess liability, and other coverage with minimum limits of $1 million for most categories and $2 million for pollution-related coverage, with the City named as additional insured. Contract completion—purchase, installation, training, and payment—was required by June 9, 2023. Standard payment terms were net 30 days after successful receipt. Georgia law governed contract terms.