Instructional Supplies Bid 22-01

Walker County Board of Education in Georgia is requesting sealed bids for instructional supplies across the Walker County School System under Bid 22-01, with bids due March 23, 2022 at 2:00 p.m. EST to the Facilities & Operations Department in LaFayette, Georgia.

The scope spans over 70 line items including paper products, writing instruments, art supplies, office equipment, and classroom materials. Many items carry specific brand and model requirements—Crayola crayons, Pilot G2 pens, Expo dry erase markers, BIC correction tape, and Pacon bulletin board paper, among others. Quantities range from 10 to over 1,400 units per item. Bidders must submit responses using the provided Excel spreadsheet only (typed, not handwritten), with unit prices, extended prices, manufacturer information, and item specifications. Sample submission is mandatory—vendors must deliver clearly labeled samples by the bid opening date or face disqualification, even if offering the lowest price. Failure to supply exact products matching submitted samples results in vendor responsibility for corrective action at no cost to the school system.

The school system anticipates purchasing at least 75% of specified quantities, with additional quantities available at quoted prices through June 30, 2023. Pricing must be guaranteed through June 30, 2023 and must include all delivery and shipping costs. Deliveries are scheduled Monday through Thursday only, between 8:00 a.m. and 3:00 p.m., with advance scheduling required. Chemical products must include Safety Data Sheets and globally harmonized system compliance. Awards will be made on a per-item basis rather than as a single package, with selection based on quality, service, dependability, product performance, warranty, and cost. The school system is tax-exempt. Payment follows product receipt and inspection. All bidders must complete and return the Bid Submittal Agreement form certifying understanding of bid guidelines and that submitted information meets or exceeds specifications.