SAMPLE REQUEST MEMO
721 KB Posted
- Attached to
- Instructional Supplies Bid 22-01
- Solicitation number
- INST22-01
- Issued by
- Georgia
About this file
This is a sample request memorandum from the Walker County Department of Education Facilities & Operations in Georgia for Instructional Supplies Bid #22-01, dated February 18, 2022. The bid encompasses a comprehensive list of over 50 instructional supply items required by the Walker County School System, including paper products (duplicator paper in white and colors, writing tablets, bulletin board paper), writing instruments (crayons, markers, pens, pencils), office supplies (scissors, hole punches, staplers, file folders, envelopes, index cards), art supplies (poster board, construction paper, paint, modeling clay, laminating film), and various other classroom materials. Vendors must submit product samples for all requested items no later than the bid opening day; samples received late will not be considered. Each sample must be clearly labeled with the vendor name, bid number, and Walker County School System item number. The memorandum specifies exact product specifications including brand names where required (such as Crayola crayons, Pilot G2 pens, Sharpie markers, and 3M Post-it pads) and packaging quantities. Failure to properly label samples or submit them as specified may result in disqualification from the bid.
The evaluation process will prioritize quality alongside price comparison rather than selecting solely based on lowest cost. Vendors are explicitly instructed not to include pricing for alternative brands when a particular brand is requested. If a vendor wins the bid but fails to supply the exact samples submitted or provides different items than those sampled, the vendor is responsible for correcting the order at no cost to the Walker County Board of Education. The memorandum emphasizes that sample submission is critical to quality assessment, as the absence of samples may result in bid rejection even if the vendor submits the lowest price. No specific contract term, renewal options, funding amounts, or award dates are identified in this memorandum.
Text of this file
WALKER COUNTY DEPARTMENT OF EDUCATION
FACILITIES & OPERATIONS
MEMO
DATE: FEBRUARY 18, 2022
TO: ALL VENDORS
FROM: KELIA KIMBELL, FACILITIES & OPERATIONS – WAREHOUSE
RE: INSTRUCTIONAL SAMPLES – BID #22-01
Please submit a sample of the products listed below no later than bid opening day. Samples that are delivered late will not be considered. We would appreciate your immediate cooperation in this matter, as this will expedite the entire bidding and selection process. Please indicate, on EACH sample submitted, VENDOR NAME, BID NUMBER, and WALKER COUNTY SCHOOL SYSTEM ITEM NUMBER of the product. If another vendor submits samples on your behalf, PLEASE have them include your company name on each sample so that we know they are for your bid packet. If they are not labeled, we have no way of knowing who they were sent to represent. FAILURE TO LABLE
PRODUCT CORRECTLY MAY RESULT IN DISQUALIFICATION FROM THE BID.
The purpose of requesting samples is so that we can compare the quality of the products included in each bid submittal. If samples are not provided, it is difficult to determine the quality of the items, which may result in your company not being awarded the bid even if you are the low bidder. Please provide samples for our evaluation as requested. NOTE: IF A PARTICULAR BRAND IS REQUESTED, DO NOT INCLUDE A PRICE FOR ALTERNATIVE BRANDS. IF YOU WIN THE BID AND DO
NOT SUPPLY THE SAMPLES OR DO NOT PROVIDE THE SAME ITEMS SENT AS A
SAMPLE, YOU WILL BE RESPONSIBLE FOR MAKING THE ORDER RIGHT AT NO COST
TO WALKER COUNTY BOARD OF EDUCAITON.
WCBOE ITEM # DESCRIPTION
ADDITIONAL DESCRIPTION (PACKAGING
QTY IS SUGGESTED NOT REQUIRED)
IN-001 PAPER DUPLICATOR - WHITE 8.5 X 11 - 10 REAMS/CASE 840/TRUCK LOAD
IN-003 – 003E PAPER DUPLICATOR - COLORS
8.5 X 11 - PASTEL COLORS – BLUE, GREEN, PINK,
CANARY, GOLDENROD, AND BUFF.
IN-004 PAPER DUPLICATOR – WHITE 8.5 X 14 – 10 REAMS/CASE 500 SHEETS/REAM
IN-009 PAPER - 4TH GR WRITING PAPER TABLET - 72 TABLETS/CASE
IN-011 CHART TABLET 24"X32" - 1" RULE 25 SHEETS PER PAD - 2 HOLE - 12/CASE
IN-026 BULLETIN BOARD PAPER - RED 36" X 1000 FT - PACON 67031
IN-041M CONSTRUCTION PAPER - WHITE
Please specify which type you are bidding. We realize that Riverside has changed. However, we do want a quality product and not necessarily the cheapest. We will compare price and quality.
IN-042 POSTER BOARD - WHITE 22" X 28" 100 SHEETS/CASE
IN-043F POSTER BOARD - DARK BLUE 22" X 28" 100 SHEETS/CASE
IN-048 FILE FOLDERS - MANILA LETTER 100/BOX - 5 BOXES/CASE
IN-059 ENVELOPE - WHITE #10 500 ENVELOPES/BOX - 5 BOXES/CASE
IN-060 INDEX CARDS - 3 X 5 - WHITE RULED - ONE SIDED - 100/PK - 100PK/CASE
IN-061 INDEX CARDS - 4 X 6 - WHITE RULED - ONE SIDED - 60PK/CASE
IN-075 CRAYONS - LARGE PRIMARY 8 PACK CRAYOLA #2108 - ANTI-ROLL 24 BOXES/CASE
IN-076 CRAYONS - STANDARD SIZE 8 PACK CRAYOLA #8 - 12 BOXES/PACK 288 BOXES/CASE
IN-077 CRAYONS - STANDARD SIZE 16 PK CRAYOLA #16 - 12 BOXES/PACK 144 BOXES/CASE
IN-078 MARKERS - CRAYOLA 8 PACK ASSORTED COLORS - 24 PK/CASE
IN-080 PEN - FELT TIP - BLACK FLAIR BY DOZEN ONLY - 12 DZ/CASE
IN-085 PEN - PILOT G2 GEL - BLACK RETRACTABLE ROLLER BALL FINE 72 DZ/CASE
IN-086 PENCIL - #2 LEAD W/ERASER DIXON 14412 144/BOX 20 BOXES/CASE
IN-086A PENCIL- COLORED - 12 PER PACK CRAYOLA - ASSORTED COLORS 48 PACKS/CASE
IN-087
PENCIL TOP ERASERS - ASSORTED
NOT JUST PINK
72 PK/CASE NOT JUST PINK
IN-092 SCISSORS - OFFICE SHEARS ADULT SIZE 12/box OR 100/CASE
IN-092A SCISSORS – STUDENT SAFETY 72 PAIR/CASE
IN-093 HOLE PUNCH - SINGLE 1/4" SPRING ACTION - 12/BOX
IN-094 HOLE PUNCH - 3 HOLES
NICKLE PLATED HEADS - STEEL CONSTRUCTION
24/CASE
IN-096 STAPLER – DESK SWINGLINE 767, 747 OR EQUAL 12/CASE
IN-099 ERASER – WHITEBOARD ERASER 240/CASE PREFER MAGNETIC BUT NOT REQUIRED
IN-100 MASKING TAPE - 1" X 60 YD 36 ROLLS/CASE
IN-108 PAPER CLIPS #2 JUMBO 10 BOXES/PACK – 5 OR 10 PACKS/CASE
IN-110A-I PAINT - TEMPRA - ORANGE
PREMIER CRAYOLA - 16 OZ. 12/BOX – 110A - 54-
1216-036 ORANGE, 110B - 54-1216-044 GREEN,
110C - 54-1216-040 VIOLET, 110D - 54-1216-038
RED,110E - 54-1216-042 BLUE, 110F - 54-1216-
053 WHITE, 110H - 54-1216-051 BLACK, & 110I -
54-1216-084 SILVER.
IN-118 MODELING CLAY - 1 LB. BOX 12/BOX WITH 4 CUBES CRAYOLA #300 12/BOX
IN-119A LAMINATING FILM - 1" CORE 25 X 500 4 ROLLS/CASE
IN-129 CLIP BOARD - LETTER 9.5 X 12.5 - 1/8" THICK 24/CASE
IN-131 ADDING MACHINE TAPE 2 ¼”
IN-139 INDEX CARDS 4 X 6 RULED GREEN
IN-140 & 140C INDEX CARDS 5 X 8 RULED GREEN & CHERRY
IN-168 SHARPIE - 4 COLOR SET FINE POINT SHARPIE ONLY
IN-168C SHARPIE - BLACK FINE POINT SANFORD - ODERLESS - QUICK DRY 12 DZ/CASE
IN-173 HIGHLIGHTER - YELLOW BY DOZEN ONLY 24 DZ/CASE
IN-174A POST-IT PADS - YELLOW 3 X 3 3M ONLY #654EG - 12/PACK 72/CASE
IN-175 DRY ERASE MARKERS - BLACK EXPO ONLY FOR WHITE BOARDS 144/CASE
IN-175C DRY ERASE MARKERS - ASSORTED 8 COLOR SET FOR WHITE BOARDS 12 SETS/CASE
EXPO 80078
IN-176 HANG-UP STORAGE BAG 13.5" X13" FOR BOOKS, RECORDS CASSETTES
IN-200 THREE PRONG POCKET FOLDER
25 FOLDERS/BOX - 5 BOXES/CASE – BRIGHT
COLORS ONL Y NOT DULL.
IN-202 CORRECTION TAPE – WHITE BIC BRAND ONLY
IN-210, 211, 212 BINDER 1”, 2”, & 3” 3-RING WHITE CLEAR VIEW D RINGS
IN-215 TABS - WHITE 8 TAB SETS 48/CASE – PLEASE BID WHITE TABS ONLY.
Other files
| File | Type | Posted |
|---|---|---|
| GENERAL TERMS & REQUIREMENTS | — | |
| Award Information | — | |
| NO BID FORM | — | |
| INVITATION TO BID | — | |
| BID WORKSHEET | — | |
| BID SUBMITAL AGREEMENT | — |
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