Installation of Lighting and Accessories for Emergency Vehicles

Rockland County, in collaboration with Orange, Ulster, and Chemung Counties through the Empire State Cooperative Procurement Alliance, is seeking a qualified contractor to provide installation services for lighting and accessories on law enforcement and emergency vehicles. The procurement opportunity (RCO-RC-EPC-2026-002) covers on-site and off-site installation, removal, and repair services for county-owned emergency vehicles, including roof racks with light bars, sirens, grill lights, hide-away strobes, mirror strobes, cage partitions, K-9 equipment, and cabinets from manufacturers like Whelen, Havis, Pro Gard, and Setina. Contractors must provide quotes within 24 hours for the Rockland County Sheriff's Department and Office of Emergency Services, with installations completed within ten business days and equipment removals within two business days. A virtual pre-bid meeting is scheduled for February 3, 2026, at 10:00 AM via Microsoft Teams, with competitive offers due electronically through the Bonfire Portal by 3:00 PM on February 19, 2026. Key qualifications include maintaining a 24/7 service line, employing certified technicians, and providing 90-day warranties on all repair work.

The contract will be available to all New York State political subdivisions, public authorities, school districts, libraries, and nonprofits through the Empire Procure Connect Marketplace. There are no specific set-aside designations mentioned for disadvantaged enterprises. The estimated contract usage is $1 million, with pricing to remain firm for the first twelve-month period and potential CPI-based adjustments in subsequent renewal years (not to exceed 5%). Contractors must provide a percent discount off manufacturers' MSRP for parts and accessories and submit a $500 bid deposit. The contract term is one year with four optional one-year renewal periods. Insurance requirements include $1,000,000 General Liability coverage with the County named as additional insured, Workers' Compensation per New York State statutory requirements, and Disability Benefits insurance. Awarded contractors will be required to submit quarterly sales reports and remit a 1.75% Supplier Convenience Fee to Periscope. The County reserves the right to award both primary and secondary contractors for these installation and accessory services.