COUNTY OF ROCKLAND

Department of General Services

Purchasing Division

Title: Maintenance, Repair & Install for Radio’s and Miscellaneous

Equipment for Emergency Vehicles

Contract Period: January 1, 2025, through December 31, 2025, w/ (3) 1-year options

Original Date of Issue: January 3, 2025

Date of Revision:

BID No: RFB-RC-2024-113

Catalog: Communications

Authorized Users: United States Agencies, Other States & Political Subdivisions Therein, Local Governments, School Districts & Non-Profit Agencies

Address Inquires To:

Name: Richard Ryan

Title: Purchaser II

Phone: (845) 364-3817

Fax: (845) 364-3809

E-mail: ryanri@co.rockland.ny.us

Description

This contract is to provide maintenance, repairs, and installation services for radio equipment/Emergency Vehicles.

Contract # Vendor Number Contractor & Address Telephone No.

BID 24-113 0000005745 Goosetown Enterprises

58 North Harrison Avenue

Congers, NY 10920

Contact: David Gottlieb davidg@goosetown.com

(845) 268-7500

Ext. 112

FAX: (845) 268-5345

BID 24-113-A

0000021003 East Coast Emergency Lighting

200 Meco Drive

Millstown Township, NJ 08535

Contact: Dawn Bazzurro dawnb@ecelighting.com

732-940-2211

FAX: 609-490-9801

BID 24-113-B

0000029271 Connect Auto Inc.

301 Rte 17

Hillburn, NY 10931

Contact: Shmiel Mermelstein shmiel@connectautony.com

845-263-6991

Please note: as per §3.1 of specifications there shall be no equipment purchases made against this bid.

Contract Award Notification mailto:davidg@goosetown.com mailto:dawnb@ecelighting.com mailto:shmiel@connectautony.com

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 1

LINE

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

1-1 Cost of Installation of Radio (Including customer supplied antenna) Dash Mount

96246120001 10 EACH

350.00$ 3,500.00$

Goosetown Enterprises, Inc.

1-2 Cost of Installation of Radio (Including customer supplied antenna) Trunk Mount

96246120002 20 EACH

525.00$ 10,500.00$

Goosetown Enterprises, Inc.

1-3 Cost of Installation of Console 96246120005 2 EACH 175.00$ 350.00$

Goosetown Enterprises, Inc.

1-4 Installation of Tablet or Laptop computer with mount and external modem with customer supplied external antenna

96246120021 2 EACH

525.00$ 1,050.00$

Goosetown Enterprises, Inc.

1-5 Installation of Tablet or Laptop computer with mount and internal modem

96246120022 2 EACH

350.00$ 700.00$

Goosetown Enterprises, Inc.

1-6 Cost of Installation of Portable Radios, Charges or

Hand Light Charges

96246120020 3 EACH

175.00$ 525.00$

Goosetown Enterprises, Inc.

1-7 Cost of Removing Radio (Including Antenna) Dash

Mount

96246120009 2 EACH

175.00$ 350.00$

Goosetown Enterprises, Inc.

1-8 Cost of Removing Radio (Including Antenna) Trunk

Mount

96246120010 10 EACH

350.00$ 3,500.00$

Goosetown Enterprises, Inc.

1-9 Cost of Removing Console 96246120013 1 EACH

175.00$ 175.00$ Goosetown Enterprises, Inc.

1-10 Cost of Removal of Portable Radios, Charges or

Hand Held Light Charges

96246120026 2 EACH

87.50$ 175.00$

Goosetown Enterprises, Inc.

1-11 Cost to Remove Tablet or Laptop computer with mount and external modem with customer supplied external antenna

96246120035 1 EACH

175.00$ 175.00$

Goosetown Enterprises, Inc.

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

SECTION ONE-RADIO EQUIPMENT-REPAIR /INSTALL

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 2

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

1-12 Standard Lowband Antenna Kit to include rugged base with spring, antenna cable with NMO mount and appropriate connector. Motorola RAB4014, 4013 or 4012 with Tessco 38774 (base) and 19366

(mini-UHF) or 13837 (PL-259) and fuse tap 469004

72512200001 2 UNIT

135.00$ 270.00$

Goosetown Enterprises, Inc.

1-13 Standard VHF Spring loaded ¼ wave antenna including antenna cable with NMO mount and appropriate connector. Childs QS-150 with Tessco

38774 (base) and 19366 (min-UHF) or 13837 (PL-

259) and fuse tap 469004

72512200002 2 UNIT

125.00$ 250.00$

Goosetown Enterprises, Inc.

1-14 Standard UHF ¼ wave UHF antenna including antenna cable with NMO mount and appropriate connector. Maxrad 85825 with Tesco 38774 (base) and 19366 (mini-UHF) or 13837 (PL-259) and fuse tap 4690004

72512200003 15 UNIT

125.00$ 1,875.00$

Goosetown Enterprises, Inc.

1-15 Standard 12 vdc power distribution kit required with each Lightbar installation including 80 or 100 amp manual reset circuit breaker with 12 vdc solenoid, power spike, fuses, fuse panels 46061 and fuse taps 4690004

72512200004 6 UNIT

125.00$ 750.00$

Goosetown Enterprises, Inc.

1-16

Flat rate AXU4100, AXV5100, BC130, BPR40, CLP1010, CLP1040, CLP1060, CLS1110, CLS1410, CP100, CP110, MINITOR VI, MW810

KEYBOARD, RDM2020, RDM2080, RDU2020,

RDU2080D, RDU4100, RDU4160D, RDV2020,

RDV2080D, RDV5100, RMM2050, RMU2040,

RMU2080, RMU2080D, RMV2080, RPU2160,

RW10, SPIRIT PRO, SPIRIT PRO+, VL50

93657000020 1 FLAT RATE

REPAIR

CHARGE

175.00$ 175.00$

Goosetown Enterprises, Inc.

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 3

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

1-17 Flat Rate BC120, CP185, CP200D, DTR410, DTR550, DTR610, DTR650, DTR700, DTR720, EM200, EP400, EP450, PM400, PRO2150 / SPIRIT

HP, SL300

93657000021 5 FLAT RATE

REPAIR

CHARGE

265.00$ 1,325.00$

Goosetown Enterprises, Inc.

1-18

Flat Rate CM200D, CM300D, XPR2500, XPR3300, XPR3500, XPR5350, XPR5380, XPR5550e, XPR7350, XPR7550e,XPR7550e,SL3500e

93657000022 5 FLAT RATE

REPAIR

CHARGE

385.00$ 1,925.00$

Goosetown Enterprises, Inc.

1-19

Flat Rate CDM 750, CDM1250, CONTROL HEADS

(O3, O5), HT1250, HT1250LS+, HT1550,

HT1550XLS, HT750, PR860, PRO1550, PRO7100,

SL7550

93657000023 3 FLAT RATE

REPAIR

CHARGE

375.00$ 1,125.00$

Goosetown Enterprises, Inc.

1-20

APX1000, APX1500, APX2500, APX3000, APX4000,

APX4500, VML700, VML750 HC700 (WITHOUT

ABUSE), MT1500, PR1500, R765

93657000024 1 FLAT RATE

REPAIR

CHARGE

575.00$ 575.00$

Goosetown Enterprises, Inc.

1-21

Flat rate CDR500, CDR700, HC700 (WITH

ABUSE), CONTROL HEADS (O2, O7, O9),

PM1200, PM1500*, SL3500E, XPR8380, XPR8400

93657000025 1 FLAT RATE

REPAIR

CHARGE

385.00$ 385.00$

Goosetown Enterprises, Inc.

1-22 Flat Rate APX6000, APX6000XE, APX6500, APX7000, APX7000XE, APX7500, APX7500

CONSOLETTE, APX8000, APX8500 MW810

DISPLAY

93657000026 1 FLAT RATE

REPAIR

CHARGE

685.00$ 685.00$

Goosetown Enterprises, Inc.

1-23 Flat Rate XPR4300, XPR4350, XPR4380, XPR4500, XPR4550, XPR4580, XPR6100, XPR6300, XPR6350, XPR6380, XPR6500, XPR6550, XPR6580, 93657000027 1 FLAT RATE

REPAIR

CHARGE

385.00$ 385.00$

Goosetown Enterprises, Inc.

1-24

PREVENTATIVE MAINTENANCE - NON-

RUGGEDIZED/NON FM

93657000028 1 FLAT RATE

REPAIR

CHARGE 175.00$ 175.00$

Goosetown Enterprises, Inc.

1-25

PREVENTATIVE MAINTENANCE -

RUGGEDIZED/ FM

93657000029 1 FLAT RATE

REPAIR

CHARGE 175.00$ 175.00$

Goosetown Enterprises, Inc.

1-26

ENGRAVING 1 - 5 UNITS (Price Per Unit

93657000030 1 FLAT RATE

ENGRAVING

CHARGE 35.00$ 35.00$

Goosetown Enterprises, Inc.

1-27

ENGRAVING 6-25 UNITS (Price Per Unit)

93657000031 1 FLAT RATE

ENGRAVING

CHARGE 30.00$ 30.00$

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 4

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

1-28

ENGRAVING 26-100 UNITS (Price Per Unit)

93657000032 1 FLAT RATE

ENGRAVING

CHARGE 25.00$ 25.00$

Goosetown Enterprises, Inc.

1-29

ENGRAVING 101+ (Price Per Unit)

93657000033 1 FLAT RATE

ENGRAVING

CHARGE 20.00$ 20.00$

Goosetown Enterprises, Inc.

1-30

Flat rate Vertex Analogue (VX Series)

93657000034 1 FLAT RATE

REPAIR

CHARGE 125.00$ 125.00$

Goosetown Enterprises, Inc.

1-31

Flat Rate Vertex Digital (EVX Series)

93657000035 1 FLAT RATE

REPAIR

CHARGE 125.00$ 125.00$

Goosetown Enterprises, Inc.

1-32

Flat Rate Analogue Repeater (VXR Series)

93657000036 1 FLAT RATE

REPAIR

CHARGE 350.00$ 350.00$

Goosetown Enterprises, Inc.

1-33

Flat Rate Digital Repeater (EVX Series

93657000037 1 FLAT RATE

REPAIR

CHARGE 350.00$ 350.00$

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 5

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

1-34

Flate Rate PM1500 (Part #:PHUD4025K)

93657000038 1 FLAT RATE

REPAIR

CHARGE 425.00$ 425.00$

Goosetown Enterprises, Inc.

1-35

Flate Rate TK-90 Series

93657000039 1 FLAT RATE

REPAIR

CHARGE 425.00$ 425.00$

Goosetown Enterprises, Inc.

1-36

Flat Rtae NX Series Mobile e

93657000040 1 FLAT RATE

REPAIR

CHARGE 425.00$ 425.00$

Goosetown Enterprises, Inc.

1-37

Flat rate NX Series Portable Flat Rate

93657000041 1 FLAT RATE

REPAIR

CHARGE 425.00$ 425.00$

Goosetown Enterprises, Inc.

1-38 Labor for all repairs using a licensed technician for radio equipment 8:00 AM - 4:00 PM M-F

93657000001 120 HOURS

175.00$ 21,000.00$

Goosetown Enterprises, Inc.

1-39 Labor for all repairs using a licensed technician for radio equipment nights, weekends, and holidays

93657000002 10 HOURS

262.50$ 2,625.00$

Goosetown Enterprises, Inc.

1-40 Labor to facilitate depot/factory out of warranty repair. Includes inbound/outbound shipping, bench check and programming

93657000004 10 HOURS

175.00$ 1,750.00$

Goosetown Enterprises, Inc.

1-41 Percent Mark-Up from vendor's invoice for any parts and materials required in conjunction with repairs other than base bid. NOT TO EXCEED

20%

Percent Mark-up shall be entered as a whole number EX: 20% =0.20

93657250001

15000

PERCENT MARK-UP

20% 3,000.00$

Goosetown Enterprises, Inc.

1-42 Percent Discount from Motorola's nationally recognized Price List

Percent Discount shall be entered as a whole number

EX: 10% = 0.10

93657250002

PERCENT DISCOUNT

25% 500.00$

Goosetown Enterprises, Inc.

1-43 Percent Discount from Kenwood's nationally recognized Price List

Percent Discount shall be entered as a whole number

EX: 10% = 0.10

93657250003

PERCENT DISCOUNT

25% 250.00$

Goosetown Enterprises, Inc.

TOTAL EXTENDED PRICE FOR SECTION ONE TOTAL

$ 62,960.00

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 6

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

2-1 Cost of Installation of Roof Rack: (Including Light bar, siren, speaker, switch box)

96246120003 6 EACH

1,200.00$ $ 7,200.00

2-2 Cost of Installation of Siren and Siren Speaker 96246120004 10 EACH

360.00$ $ 3,600.00

2-3 Cost of Installation of Grill Lights (Halogen or LED) 96246120006 50 EACH

140.00$ $ 7,000.00

2-4 Cost of Installation of Wig-Wags or Halogen Inserts 96246120007 1 EACH

65.00$ $ 65.00

2-5 Cost of Installation of 4 LED Hide-Away or 4 port strobe with 4 customer supplied strobes or

LED.

96246120017 25 EACH

300.00$ $ 7,500.00

2-6 Cost of Installation of shotgun/rifle mounts with momentary switch

96246120029 2 EACH

75.00$ $ 150.00

2-7 Cost of Installation of 8 LED Hide-Away or 8 port strobe with 8 customer supplied strobes or LED.

96246120018 2 EACH

360.00$ $ 720.00

2-8 Cost of Installation of Tracs ticketing equipment which includes printers and printer mounts

96246120030 2 EACH

25.00$ $ 50.00

2-9 Cost of Installation of mirror strobes or LED’s 96246120019 2 EACH

150.00$ $ 300.00

2-10 Cost of Installation of cage partition - Sedan, Van or

SUV

96246120031 2 EACH

175.00$ $ 350.00

2-11 Cost of Removing Roof Rack: (Including Light bar, siren, speaker, switch box)

96246120011 2 EACH

160.00$ $ 320.00

2-12 Cost of Removing Siren and Siren Speaker 96246120012 1 EACH

100.00$ $ 100.00

2-13 Cost of Removing Grill Lights (Halogen or LED) 96246120014 2 EACH

100.00$ $ 200.00

2-14 Cost of Removing Wig-Wags or Halogen Inserts 96246120015 2 EACH

25.00$ $ 50.00

2-15 Cost of Removal of 4 LED Hide-Away or 4 port strobe.

96246120023 5 EACH

125.00$ $ 625.00

2-16 Cost of Removal of shotgun/rifle mounts with momentary switch

96246120032 2 EACH

75.00$ $ 150.00

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

SECTION TWO - VEHICLE ACCCESORIES

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

RFB-RC-2024-113 RADIO EQUIPMENT/EMERGENCY VEHICLE ACCESSORIES - MAINTENANCE, REPAIR AND INSTALLATION Award Page 7

NO.

DESCRIPTION ITEM NUMBER EST. QTY. UNIT UNIT PRICE EXTENDED PRICE VENDOR

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

2-17 Cost of Removal of eight 8 LED Hide-Away or 8 port strobe.

96246120024 2 EACH

150.00$ $ 300.00

2-18 Cost of Removal of Tracs ticketing equipment which includes printers and printer mounts

96246120033 1 EACH

25.00$ $ 25.00

2-19 Cost of Removal of Mirror Strobes or LED’s 96246120025 2 EACH

75.00$ $ 150.00

2-20 Cost of Removal of cage partition - Sedan, Van or

SUV

96246120034 1 EACH

75.00$ $ 75.00

2-21 Labor for all installation and repairs repairs using a licensed technician for vehicle warning lights and miscellaneous emergency accessories 8:00 AM - 4:00

PM M-F

93657000010 72 HOURS

75.00$ $ 5,400.00

2-22 Labor for all installation and repairs using a licensed technician for vehicle warning lights and miscellaneous emergency accessories weekends, and holidays

93657000011 1 HOURS

75.00$ $ 75.00

TOTAL EXTENDED PRICE FOR SECTION TWO TOTAL

$ 34,405.00

3-1 Cabinet, Vehicle, Specialty, Percent Discount from

Manufacturers National Price List, Pugs or

Approved Equal

Percent Discount shall be entered as a whole number EX: 10% = 0.10

93657250004 10000 PERCENT DISCOUNT

45% $ 5,500.00

3-2 Labor to install the above 93657000018 5 HOUR $ 150.00 $ 750.00

TOTAL EXTENDED PRICE FOR SECTION

THREE-VEHICLE SPECIALTY CABINETS

TOTAL

$ 6,250.00

4-1 Cabinet, Vehicle, Specialty, Percent Discount from

Manufacturers National Price List, Rockland

Custom Cabinets or Approved Equal Percent

Discount shall be entered as a whole number EX:

10% = 0.10

93657250005 10000 PERCENT DISCOUNT

NO BID NO BID

4-2 Labor to install the above 93657000019 5 HOUR

TOTAL EXTENDED PRICE FOR SECTION

FOUR-VEHICLE SPECIALTY CABINETS

TOTAL

SECTION FOUR - PERCENT DISCOUNT LABOR

NO BID

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

SECTION THREE-VEHICLE SPECIALTY CABINETS

Connect Auto Inc.

Connect Auto Inc.

Connect Auto Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

East Coast Emergency Lighting, Inc.

PAGE: 9

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Miscellaneous Equipment for Emergency Vehicles

RFB-RC-2024-113

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

PURCHASES BY OTHER

LOCAL GOVERNMENTS, SCHOOL DISTRICTS, AND NON PROFIT AGENCIES

As per the New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy, Non Profit

Agencies approved to participate in New York State’s Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to other political subdivisions and non profit agencies through our website: www.rcpurchasing.com

2. Any other political subdivision or Rockland County non profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non profit agencies for which the purchase was made.

4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the

County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland

County non profit agencies authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

6. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non profit agencies.

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

SPECIFICATIONS

1. SCOPE

1.1. The successful Contractor’s is to provide service, repairs, removal and installation services for radio equipment/vehicle warning lights and emergency vehicle accessories owned and operated by the

County of Rockland or other political subdivisions.

1.2. This bid is for on and off-site service, repair and installation & removal of radio and related equipment, on an as needed basis, County-owned mobile and portable communications and other related equipment to operate at optimum efficiency unless otherwise specified. It includes installation and removal of various equipment in County-owned vehicles to include but not limited to: computer equipment (to include VRM, front seat mount, and any specialized cables), mobile communications equipment, light bars, sirens exterior speakers, plastic rear seating, vehicular repeaters, security screens, shotgun racks and other associated equipment.

1.3. The service consists of removing the equipment from vehicles being removed from service and re-installing said equipment in new vehicles being placed into service. In addition, the Contractor may be required to install new or used equipment in additional units if and when additional units are put into service. It includes the furnishing of all labor, parts, tools, equipment, transportation and incidental services or material for onsite service. All parts used in the performance of the services shall be new genuine factory replacement parts and meet OEM specifications.

1.4. Vehicles must be housed in a secure garage if maintenance, repair or install will take more than one day to complete maintenance, repair or installation. County reserves the right to inspect vendor facilities.

2. RESPONSE TIME

2.1. The successful bidder agrees to provide service response within:

2.1.1. Four hours for the Rockland County Sheriff’s Department and the Office of Emergency Services for emergency repairs. 24 hours for all other services.

2.1.2. 24 hours for all other Rockland County Departments.

2.1.3. Bidder must have a 24- hour, seven day-a-week service number to receive requests.

3. EQUIPMENT PURCHASES

3.1. There is to be no equipment purchases made against this bid. Only parts and accessories needed to install or make current equipment operational is authorized for section 1.

3.2. Purchase of equipment for section 2 is not authorized on this bid. Only parts and accessories needed to install or make equipment operational is authorized for section 2.

3.3. Purchase and installation of custom cabinets for Sections 3 and 4 are authorized on this bid.

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

4. PAYMENT

4.1. The successful bidder will only be paid for each job authorized by the County of Rockland upon submission of properly executed invoices.

4.2. Invoices are to be submitted according to the requirements indicated below:

4.2.1. Labor Charges – Invoices must list specifically the number of man-hours worked. Repair Invoices submitted to the County of Rockland for payment must be accompanied by a detailed Work Order signed by an authorized County of Rockland Department Representative for which the repair is being performed. The hourly labor rates must correspond to the hourly rates submitted with the Bid

Proposal. The Contractor shall certify that all labor charges invoiced shall be only those, which were required to complete the maintenance/repair and or installation work.

4.2.2. Material Costs – Invoices must detail all parts utilized. The Contractor shall list separately and detail all parts purchased from other sources and the cost to him for each, in addition, a copy of the invoice as submitted to the Contractor for payment shall be attached to the invoice(s) submitted to the County of Rockland for payment. The Bidder agrees and hereby certifies that all parts and materials purchased shall be at the lowest price available at the time considering the prevailing conditions and circumstances for which it is required that the purchase be made. All parts must be new and of first quality.

4.2.3. Percent Discount- To be provided on all Motorola & Kenwood parts / accessories / connectors required to complete installation/repair. All Radio Equipment and Emergency Vehicle accessories shall be purchased from existing contracts to include the NYS contract for Radio Equipment, and the Rockland County Contract for Emergency Vehicle Accessories before being purchased from this contract. Sections 3 and 4 – shall be offered at a percent discount from National

Manufacturers Price List. National Manufacturers Price list shall be provided either via online access, flash drive or other electronic means.

4.2.4. Percent Mark-Up – The Contractor shall add a fixed percentage mark-up price not to exceed 20% for parts and or materials invoiced (not equipment). This percent mark-up shall correspond with the figure submitted with this Bid Proposal. Invoices must show the part cost and the mark-up price. All parts in excess of $250.00 shall have the vendors parts invoice attached.

4.2.5. Additional Items – If the Contractor expects to incur any additional costs not specified within this

Bid Proposal, he must submit a schedule of said costs with the bid. There shall be no additional charge for delivery or mileage. No other costs except those placed in the Bid Proposal at the time the bid is submitted shall be evaluated, considered or deemed acceptable charges by the County of

Rockland.

4.2.6. All invoices must reflect the purchase order number.

4.2.7. This bid does not include the purchase of equipment.

PAGE: 12

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

5. INVENTORY OF PARTS

5.1. The Contractor is required to maintain an adequate stock of repair parts to keep all equipment in proper working condition. The Contractor shall at a minimum, house parts as required to test, service and maintain equipment. Replacement parts shall be as recommended by the manufacturer of the equipment.

6. EXPERIENCE- CERTIFICATION

6.1. To be eligible to respond to this bid, the bidder shall demonstrate that they, or the principles assigned to this bid, have successfully completed services, similar to those specified in the bid document and are normally and routinely engaged in performing such services. Bidder must be properly licensed (if required) to perform such work.

6.2. The vendor is to submit a list of references where similar repairs and/or maintenance have been done in the past three (3) years. Certificate of Experience to be included with bid.

6.3. The Contractor and its staff must be experienced and trained in the maintenance, installation and repair of Motorola, Harris, Kenwood, GE, and Midland mobile radios, portables, pagers, base stations and related equipment. Bidders must provide authorization that they are an authorized dealer of all manufacturer’s listed. Authorization is to be uploaded in Bonfire or certificate included with your physical bid. (Failure to provide authorizations will make your bid non-responsive)

6.4. Contractor must have staff certified at a minimum in IB Wave Level 1, ETA Certified and R56

Certified along with being a Certified Service Center. Copies of licenses and certifications are to be provided with bid. Upload on Bonfire or send in with physical bid.

(Failure to provide certifications will make your bid non-responsive)

7. TERMINATION

7.1. Any Contract originated from this Bid may be terminated for any reason, by either party, on 30 days written notice.

8. GENERAL CONDITIONS

8.1. Rockland County Emergency vehicles are not to be transported by vendor personnel to the vendor facility. The cost of two personnel both ways added as part of the evaluation process using the form on pages 14 and 15 of this document. (Forms will be Completed by Purchasing Dept.)

8.2. Radio Repairs / removals may be performed on site if authorized by the using agency (non-prevailing wage).

8.3. The successful Bidder must stock inventory of Motorola, GE and Midland manufacturer parts.

Inventory stocked is to represent those parts needed most commonly utilized for normal maintenance and repairs of equipment specified.

8.4. The Contractor must have sufficient personnel to be able to respond to at least two calls simultaneously.

8.5. The Contractor is expected to finish a complete install in three (3) business days and a complete removal of equipment in one (1) business day. Any variations must be approved in writing by the

County Authorized Representative.

PAGE: 13

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

8.6. The Contractor is to submit a written estimate for approval to the respective Departmental

Representative prior to proceeding with any repairs in excess of $250.00.

8.7. Whenever a mobile or portable radio or charger requires repair, the Contractor must verify that the radio or charger is operating at published manufacturer's standards/specifications prior to return to the

County.

8.8. Contractor must provide all required hand and power tools, portable lights, extension cords, fasteners, connectors, grommets, fuses, new wire and cables required, and any or all other shelf hardware items required to complete the work specified. This does not include the equipment itself. In the event, any new wiring or cables are required, the contractor shall provide them in sufficient length so that they are interchangeable between different manufacturer’s vehicles for future transfers. Contractor shall be responsible for their tools, hardware, and other items while on the County’s premises. Whenever the term "parts" is used in this contract it is intended to mean new parts. Oil, water, dust, and foreign substances will be removed from any used equipment being removed and reinstalled in another vehicle.

8.9. If necessary, the equipment is to be repaired and re-calibrated at published manufacturer's standards/specifications by the contractor at the rate and parts prices submitted in this bid.

9. CONTRACTOR RESPONSIBILITIES:

9.1. If at any time an item of equipment must be removed from its location, the Contractor shall give the

Department a signed receipt for same, indicating make, model and serial number and date when equipment will be returned. Further, any transportation costs necessitated for pickup and return of equipment shall be the responsibility of the Contractor.

9.2. The Contractor will be responsible for damage or loss of equipment when removed from County location for repair or maintenance.

9.2.1 Equipment in need of minor repair or service in the Contractor's shop is to be repaired and returned within FIVE (5) working days.

9.2.2 Equipment in need of major repair is to be repaired and returned within FIVE (5) days of receipt of those parts necessary to complete repairs.

9.3 Major repairs are defined as repairs needed as a result of fire, lightning, vehicular accident, vandalism or like incident. The Contractor will not repair any equipment where the cost of such repair exceeds

33 percent of the cost of replacing the equipment without prior authorization from the County.

9.4 If the Contractor inspects warranted equipment and determines that any necessary service is covered under the equipment warranty, the County will not be charged for any service to that equipment, including the initial inspection. Copies of equipment warranties will be made available to the successful contractor.

10. INSTALLATION OF EQUIPMENT

10.1. Mobile – All vehicle installations must meet the following minimum standards:

10.1.1. Mobile equipment is to be securely mounted and easily accessible to the user.

10.1.2. All wiring must be rated at 125% of the anticipated load.

PAGE: 14

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

10.1.3. Fuses or manual resetting circuit breakers are to be installed as close as practical to the power source.

10.1.4. All loads are to be connected directly to the battery. Contractor shall provide appropriate switching (relay/solenoid) to turn the equipment on and off with the ignition (as requested by the department).

10.1.5. All connections to the vehicle fuse blocks are to be made with appropriate purpose made connectors (ie. fuse taps). No “slide over’ connections are permitted.

10.1.6. All wiring must be covered with corrugated loom tubing with the appropriate temperature rating.

10.1.7. Where multiple devices are to be powered from the battery, Contractor is to install an external

“stud” to minimize the number of cables run to the battery. A main power feed is to be run to the passenger compartment and a fuse block is to be installed when necessary.

10.1.8. All exterior connections must be appropriately weatherproofed. This can include dual-wall heat shrink tubing or tape & scotchkote on wiring. All strobe and antenna connections must have dielectric grease applied.

10.2. Fixed – All fixed site installations are to be Motorola R-56 compliant. There are to be no cable runs provided under this solicitation / award.

10.3. The awarded firm is to have the requesting department coordinate and issue a separate PO to the

County’s then current electrical or other provider any fixed cable run requirements.

11. REMOVAL OF EXISTING EQUIPMENT

11.1. Contractor shall carefully remove equipment so as not to damage the equipment or the vehicle.

11.2. Wires shall be removed at their terminal end with no loose pigtails to short out.

11.3. Antenna holes shall be plugged with rubber hole plugs furnished by the contractor.

11.4. Horn, brake lights and headlights shall be restored to their normal passenger car condition after removal of “Police Equipment”.

12. WORK

12.1.1. Work to include service, troubleshoot, repair, removal and/or installation of mobile radios, portables, pagers, base stations, related equipment, and any other equipment listed in this Bid

Proposal. The cost of installation or repair of any equipment not listed in this Bid Proposal must be sent to the purchasing department before such installation is completed. This is to include the cost of installation, repair and/or any parts needed for said work. There is to be no low wattage cable runs provided under this solicitation / award.

12.2. Repairs –

12.2.1. All repairs to be performed by DOCUMENTED and certified trained technicians.

12.2.2. Cost of labor to be calculated on an hourly basis and should be based 1/4 of an hour after the first hour.

PAGE: 15

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

12.2.3. Vendor will furnish all tools and equipment necessary to accomplish the job in satisfactory manner at no additional cost.

12.2.4. Replacement materials (parts) are to be charged at Contractor’s percent discount as specified in the Bid.

12.2.5. A detailed Work Order describing all repair work including hours worked must accompany all invoices. This Work Order must be signed by an authorized County of Rockland Department

Representative for which work is being performed.

12.2.6. All repair work must be guaranteed for 90 days.

12.2.7. All services and repairs must meet the approval of the County of Rockland

12.2.8. Contractor must own test equipment sufficient to field test frequencies, transmitter output, receiver sensitivity and modulation.

13. ESTIMATED QUANTITIES

13.1. All quantities listed are estimates only and are for evaluation purposes. Actual quantities may be more or less depending on the actual needs of the county or authorized users.

14. AWARD

14.1. Award(s) will be based on the lowest responsible bidder for each section or combination of sections or total bid, including mileage for pickup and delivery whichever is in the best interest of the County. Bidders are not required to bid all four sections but must bid all items within the section they are bidding. Bids will not be split between vendors for specific types of equipment in each section. The County of Rockland reserves the right to increase or decrease the quantities shown herein which are for evaluation purposes. The actual contract award will be determined by the County based upon the unit price and quantities provided.

15. NOTICE TO BIDDER

15.1. No work is to be done without a Purchase Order number issued by the Purchasing Department.

15.2. Each installation, maintenance, and/or repair service performed must have a separate Purchase

Order number.

15.3. No travel time allowed. No minimum allowed.

15.4. It should be noted that the use of this contract by certain political subdivisions might cause the estimated quantities to vary considerably. However, the contractor must furnish all the quantities actually ordered.

PAGE: 16

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

16. PRICING AND PRICE ADJUSTMENTS

16.1. Labor rates specified by the bidder must include all direct and indirect overhead costs including but not limited to transportation, general and administrative costs, etc.

16.1.1. Pricing is to remain firm through the first 12- month contract period with no adjustments allowed. If the County exercises any of the option years of the contract, contractors may submit a request for adjustment on the 12 -month anniversary date of the contract. Any request for price adjustment(s) shall be submitted thirty (30) days in advance in writing to the Director of

Purchasing. Any and all price adjustments will be limited to the percentage increase in the CPI

Index – All Urban Consumers for the preceding 12 months. The County reserves the right to reject any request for price increase deemed excessive.

16.2. The County of Rockland will make the final determination on whether an increase is granted.

PAGE: 17

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

MILEAGE & TIMESHEET – SECTIONS 1 AND 2

VENDOR______________________

The County will complete a mileage and time sheet for each bidder for the locations listed above to be used in the overall evaluation.

MILEAGE

Est. Amt. of Trips x Miles from location x 2 x .50/Mile = Mileage Cost

1. 30 x Miles from Pomona x 2 x .50/Mile = ____________

2. 30 x Miles from New City x 2 x .50/Mile = ____________

3. 30 x Miles from Orangeburg x 2 x .50/Mile = ____________

Total Mileage Costs ____________

TIME

Mechanics

Est. Amt. of Trips x Time from location x 2 x Wage/Hour = Time Cost

1. 30 x Time from Pomona x 2 x $30/hour = ____________

2. 30 x Time from New City x 2 x $30/hour = ____________

3. 30 x Time from Orangeburg x 2 x $30/hour = ____________

Total Time Costs ____________

TOTAL MILEAGE & TIME COSTS ____________

PAGE: 18

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: Maintenance, Repair & Install for Radio and

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

MILEAGE & TIMESHEET – SECTIONS 3 AND 4

VENDOR______________________

The County will complete a mileage and time sheet for each bidder for the locations listed above to be used in the overall evaluation.

MILEAGE

Est. Amt. of Trips x Miles from location x 2 x .50/Mile = Mileage Cost

1. 5 x Miles from Pomona x 2 x .50/Mile = ____________

2. 5 x Miles from New City x 2 x .50/Mile = ____________

3. 5 x Miles from Orangeburg x 2 x .50/Mile = ____________

Total Mileage Costs ____________

TIME

Mechanics

Est. Amt. of Trips x Time from location x 2 x Wage/Hour = Time Cost

1. 5 x Time from Pomona x 2 x $30/hour = ____________

2. 5 x Time from New City x 2 x $30/hour = ____________

3. 5 x Time from Orangeburg x 2 x $30/hour = ____________

Total Time Costs ____________

TOTAL MILEAGE & TIME COSTS ____________