Install HVAC Inmate Housing - Luther Unit

The Texas Department of Criminal Justice (TDCJ) Facilities Division has issued a Request for Proposals (RFP) solicitation number 696-FD-24-P042 for a comprehensive HVAC installation project at the Luther Unit in Navasota, Texas. The procurement involves installing new HVAC systems in inmate housing areas, which includes DX cooling and gas-fired heating air rotation units, split-system air conditioners, facility natural gas piping, metal ducts, and associated electrical work with a diesel-powered generator set. The project requires detailed technical specifications, quality control procedures, and strict adherence to construction standards specific to a correctional facility environment. A non-mandatory pre-proposal conference and site visit is scheduled for February 5, 2025, at 10:00 AM, with questions due by February 12, 2025, at 3:00 PM CST. Proposals are due March 18, 2025, at 3:00 PM CST, with a contract performance period of 450 days from the Notice to Proceed, requiring mobilization within 30 days and work commencement within 45 days. Contractors must submit lump sum cost proposals broken down into materials, labor, and overhead/profit components, and comply with prevailing wage rates and specific security protocols for working within a correctional facility.

The solicitation includes a significant Historically Underutilized Business (HUB) program goal of 21.1% for the Heavy Construction Other Than Building Contracts category, mandating contractors submit a detailed HUB Subcontracting Plan with good faith efforts to include disadvantaged businesses. Contractors must provide a 5% proposal deposit and will be required to obtain 100% Performance and Payment Bonds upon award. Liquidated damages of $470 per day will be assessed for project delays. The estimated project budget is $5,978,300.00, with specific equipment substitutions allowed, including Goodman Furnace & Coil with Daikin Condensing Unit, Engineered Air DJS40/C/O/V units, and Tempmaster Packaged Rooftop Units. Contractors must be bondable, insurable, and comply with various state requirements, including E-Verify participation, anti-boycott provisions, and specific security and conduct standards for working within a correctional facility. The project emphasizes compliance with Texas state regulations and requires comprehensive documentation of subcontractor payments and adherence to HUB program guidelines.